HR Admin & Compliance – Roles & Responsibilities

HAGG Foods | Roles & Responsibilities (R&R;)

Role Purpose

· Own statutory compliance, labour-law administration, legal/employee complaints, payroll verification and HR compliance controls, ensuring the organisation remains legally compliant and audit-ready.

Key Responsibilities

· Statutory Compliance: Ensure applicable compliance relating to PF, ESI, Qualified Tax, Labour Welfare Fund, Bonus, Gratuity, Minimum Wages and applicable establishment/factory requirements.

· Labour Law Compliance: Monitor applicable labour laws, registers, notices and statutory requirements.

· Legal Complaints: Handle and coordinate labour/legal complaints, notices and correspondence with relevant authorities.

· Statutory Registers: Maintain statutory registers, records and supporting documentation as required.

· Government Liaison: Coordinate with PF/ESI/Labour Department and other statutory authorities when required.

· Payroll Verification: Independently verify salary sheets for attendance, OT, LOP, deductions, statutory deductions, new joiners, exits and salary revisions before payroll release.

· Salary Audit: Cross-check salary calculations against approved master data and identify discrepancies.

· Compliance Audit: Conduct periodic internal HR compliance audits and track corrective actions.

· Contract Labour Compliance:



Monitor contractor/contract-labour documentation and statutory compliance wherever applicable.

· Employee Statutory Queries: Handle PF, ESI, UAN, statutory deductions, gratuity, bonus and related queries.

· Inspection Management: Coordinate preparation of documents and records for labour/statutory inspections.

· Policy & Documentation: Ensure HR policies, statutory notices, registers and compliance documents remain updated.

· Payroll Control: Act as the second-level checker for payroll rather than being the sole preparer.

· Compliance Calendar: Maintain monthly/quarterly/annual statutory compliance schedules and ensure deadlines are met.

· Risk Management: Identify statutory/legal risks and escalate them to the HR Lead/Management.

· Records & Audit Trail: Maintain proper documentation for audits, inspections, legal matters and statutory submissions.

Primary Ownership

· Statutory & Labour Compliance

· Legal/Labour Complaints

· Payroll Verification & Control

· HR Compliance Audits

· Government/Statutory Liaison

· Compliance Records & Risk Management

Maker–Checker Interface

· HR Executive prepares attendance, OT, TADA, LOP and salary inputs.

· HR Admin independently verifies payroll inputs, statutory deductions and compliance requirements before final payroll approval/process.

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 HR & Admin Executive (Madurai)
🏢 haggfoods
📍 Madurai