Job DescriptionRole Summary

NWe are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

NThe role requires someonewho is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.

NLocation - Mumbai (Prabhadevi)

NOnsite - 5 Days Working

NGood English Communication Skills.

NKey Responsibilities

n1. Office Administration

NManage day-to-day office coordination and administrative tasks.

NMaintain office records, files, bills, documents, and vendor data.

NCoordinate with internal teams for routine admin support.

NEnsure office requirements are tracked and fulfilled on time.

N2. Procurement Support

NCoordinate purchase requirements for office supplies, services, and other admin needs.

NTake quotations from vendors and prepare basic comparison summaries.

NFollow up for delivery, invoices, approvals, and payments.

NMaintain proper procurement records.

N3. Vendor Coordination

NSpeak with vendors for pricing, delivery timelines, service quality, and issue resolution.

NNegotiate basic commercial terms under guidance.





NTrack vendor performance and escalate delays or quality issues.

N4. Travel Arrangements

NBook flights, hotels, cars, and local transport as required.

NPrepare travel itineraries and coordinate travel changes.

NEnsure cost-effective andtimely bookings.

N5. Calendar & Executive Support

NManage calendars, meetingschedules, reminders, and follow-ups.

NCoordinate internal and external meetings.

NSupport senior team members with basic documentation, coordination, and follow-up tasks.

NRequired Skills

nGood spoken and written English.

NGood communication and coordination skills.

NBasic AI usage, Excel, email, and MS Office skills.

NAbility to speak confidently with vendors and internal stakeholders.

NOrganized, punctual, detail-oriented, and reliable.

NAbility to manage multiple tasks without constant follow-up.

NPresentable personality and qualified attitude.

NPreferred Candidate Profile

N2+ years of experience inadmin, coordination, procurement, front office, travel desk, or executive assistance.

NGood academic record.

nComfortable with email drafting, phone calls, vendor follow-ups, and basic reporting.

NMumbai-based candidates preferred, especially near Dadar / Andheri.

NShould be willing to workfrom office.

📌 Hiring: Office Administrator (Alibag)
🏢 Anlage Digital
📍 Alibag