Front Desk cum Admin Executive

Company: Jakson Distributed Energy

Location: Noida, Uttar Pradesh

Department: Administration & Facilities

Experience: 5+ Years

About the Company

Jakson Distributed Energy is a leading provider of distributed energy solutions with expertise in diesel generators, solar rooftop systems, battery energy storage systems (BESS), and sustainable power solutions. The organization is committed to delivering reliable, innovative, and efficient energy solutions across India. [jakson.com], [jakson-de.com]

Position Summary The Front Desk cum Admin Executive will be responsible for managing front office operations, ensuring a professional visitor experience, and overseeing day-to-day administrative and facility management activities. The role requires strong coordination skills, vendor management capabilities, and a customer-centric approach to support smooth office operations.

Key Responsibilities

Front Office Management

- Manage reception, visitor registration, and employee walk-ins.
- Ensure skilled handling of incoming calls,emails, and inquiries.
- Welcome guests, customers, and business partners and coordinate with internal stakeholders.
- Maintain visitor records and access management protocols.

Administration & Facility Management

- Oversee day-to-day office administration activities.
- Coordinate housekeeping, pantry, security, courier,and maintenance services.
- Ensure cleanliness, upkeep, and readiness of office premises and meeting rooms.
- Handle employee seating arrangements and workspace allocations.

Vendor Management

- Coordinate with vendors for facility services and office requirements.
- Track service schedules, contract renewals, and vendor performance.
- Ensure timely resolution of facility-related issues.





Procurement & Inventory

- Manage office supplies, stationery, pantry items, and consumables.
- Maintain inventory records and ensure optimum stock levels.
- Support purchase requisitions and vendor invoice processing.

Employee Support

- Facilitate onboarding arrangements for new employees.
- Coordinate ID cards, access cards, visitor passes, and administrative support.
- Assist in organizing employee engagement initiatives and office events.

Documentation & Reporting

- Maintain administrative records, reports, and MIS.
- Ensure proper documentation of vendor agreements and facility-related records.
- Support audits and compliance requirements.

Key Deliverables

- Phone Call Transfer & Attend
- Visitors Management
- Repair & Maintenance Coordination
- Dry Pantry & Cafeteria Management
- Printing & Stationary (Distribution & Stock Management)
- User Complain
- Housekeeping Management
- Parking, Access Coordination with maintenance Team

Required Skills & Competencies

- Front Office & Reception Management
- Administration & Facility Management
- Vendor Coordination
- Inventory Management
- Communication & Interpersonal Skills
- MS Office (Excel, Word, PowerPoint)
- Problem Solving & Multitasking
- Customer Service Orientation
- Documentation & Record Management

Educational Qualification

- Graduate in any discipline.
- Diploma/Certification in Administration or Facility Management will be an added advantage.

Preferred Profile

- 5+ years of experience in Front Desk and Administration roles.
- Experience in corporate offices, manufacturing, energy, infrastructure, or industrial organizations preferred.
- Strong stakeholder management and coordination skills.
- Ability to work independently and manage multiple priorities efficiently.

📌 Front Desk cum Admin Executive (Noida)
🏢 Jakson Group
📍 Noida