Company Description

Takasago International Corporation is a global leader in the flavor and fragrance industry, founded in Japan in 1920. For nearly a century, the company has created flavors and fragrances for leading food, beverage, fine fragrance, home, and personal care brands worldwide, with particular strength in the Asian region. With offices, production sites, and R&D; centers in 27 countries and regions, Takasago leverages its global network to deliver high-quality, innovative products that contribute to cultural and social progress.

Role Description The position is an on-contract role responsible for ensuring the smooth, efficient, and effective management of office administration and facility operations at the Bangalore R&D; facility. The role provides comprehensive administrative, front office, facility, and coordination support to employees, visitors, and business functions, while ensuring a professional, safe, clean, and well-organized working workplace.

Key Responsibilities

Facility Management & Administration

1. Office Administration & Facility Management

- Responsible for the efficient office administrative and facility management work.
- Manage Front Office and Visitor Management, ensuring a professional and welcoming experience for all visitors.
- Coordinate travel arrangements and hotel accommodation for staff, affiliates, Headquarters (Singapore), and overseas visitors.
- Arrange and coordinate conferences, regional sales meetings, management committee meetings, and other office events.
- Support event management, including coordination of meeting rooms, logistics, refreshments, and other requirements.
- Compose and prepare correspondence, proposals, spreadsheets, presentations, reports, and other administrative documents.
- Coordinate and monitor housekeeping services, ensuring cleanliness, hygiene, and proper upkeep of the office premises.
- Evaluate office administration policies, procedures, forms,



and processes and revise them as and when necessary to improve efficiency and workflow.

2. Administration & HR Support

- Perform administration support duties such as manning incoming calls, scheduling appointments, and other administrative work.
- Provide HR support in attendance management and recruitment coordination.
- Assist in preparing proposals, reports, data, and research.
- May attend meetings, seminars, and other events to take notes, prepare minutes, or provide administrative support and information.
- Systematic filing and maintenance of correspondence and other records in an established filing system.

3. Other Administration and Front Desk Support

- Support the smooth day-to-day functioning of the Bangalore office and coordinate with internal stakeholders and external service providers.
- Provide administrative and facility support for Marketing and Laboratory requirements.
- Assist in sourcing, purchasing, and printing of office equipment, stationery, and other office requirements.
- Assist in ensuring proper maintenance of office equipment and coordinate with vendors for maintenance and service requirements.
- Perform any other related duties as assigned.

Job Specifications

Skills

- Strong office administration and facility management skills.
- Good knowledge of front office and visitor management.
- Ability to manage housekeeping, office maintenance, stationery, and vendor coordination.
- Good communication and interpersonal skills.
- Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
- Ability to prepare correspondence, reports, presentations, and other administrative documents.
- Ability to work independently and manage multiple tasks effectively.

Experience

- Any degree with 4 to 8 years of experience.Experience in Office Administration, Facility Management, Front Office, or General Administration.
- Experience in providing administrative and HR support, particularly in attendance and recruitment coordination.
- Experience in supporting business functions such as Marketing and Laboratory operations would be an added advantage.

📌 Facility and Front Office Executive (Bengaluru)
🏢 Takasago International
📍 Bengaluru