Position: Executive Assistant to Managing Director (EA to MD)

Experience: 1–3 years

Location: Ahmedabad, Gujarat

Employment Type: Full-time, On-site

Working Days: Monday to Friday

Working Hours: 12:30 AM to 10:00 PM

Reporting To: Managing Director

Joining: Immediate / 15–30 days preferred

About the Role

We are looking for a smart, organised, proactive, and highly responsible Executive Assistant to the Managing Director. The candidate will work closely with the MD and be responsible for managing schedules, meetings, communications, follow-ups, travel, documentation, and important business coordination.

This is a high-trust role requiring excellent communication, confidentiality, maturity, and the ability to handle multiple priorities independently.

Key Responsibilities

- Manage the MD’s daily calendar, meetings, appointments, and schedule.
- Coordinate internal and external meetings with clients, vendors, consultants, and senior management.
- Take meeting notes and ensure timely follow-up on action items.
- Maintain a tracker of important tasks, commitments, and deadlines assigned by the MD.
- Coordinate with different departments to ensure timely execution of MD’s instructions.
- Manage emails, correspondence, calls, and other communications requiring the MD’s attention.
- Organise domestic and international travel, accommodation, itineraries, and meeting schedules.
- Assist in preparing for management meetings,



client meetings, reviews, and presentations.
- Handle highly confidential business and personal information with discretion.
- Support the MD in special projects and strategic initiatives.
- Act as a key coordination point between the MD and internal/external stakeholders.
- Anticipate requirements and proactively resolve scheduling or coordination issues.
- Perform other professional and administrative responsibilities as assigned by the MD.

Candidate Requirements

- Graduate in any discipline; MBA/PGDM will be an advantage.
- 1–3 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
- Prior experience supporting a MD, CEO, Director, Founder, or senior management executive preferred.
- Excellent written and verbal communication skills.
- Strong command of MS Office, Excel, PowerPoint, Word, Outlook, and Google Workspace.
- Excellent calendar, scheduling, and time-management skills.
- Robust follow-up and coordination abilities.
- Ability to maintain complete confidentiality.
- Professional appearance and executive-level communication.
- Ability to work independently and handle pressure.
- Strong attention to detail and problem-solving skills.
- Flexible to extend working hours when required by business priorities.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Coordinator to MD (Thaltej)
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