: Executive Business Coordinator Founder’s Office

Location: Surat, Gujarat

Industry: Diversified Business Group – Diamond Manufacturing, Hospitality, Precision Metal Fabrication, Energy Storage & Applied AI

Designation: Executive Business Coordinator – Founder’s Office

Employment Type: Full-Time | In-Person

Reporting To: Founder / Group Director

Experience Required: 3–6 Years

Salary: 5–10 Lakhs Per Annum, depending on experience and skills

Languages Required: English, Hindi & Gujarati

Role Summary

We are looking for a highly organised, proactive, and technology-friendly Executive Business Coordinator to work closely with the Founder / Group Director and coordinate priorities, decisions, information, and commitments across multiple business verticals.

This is a coordination, administration, and project management role, rather than a direct business execution or P&L; ownership position. The successful candidate will ensure that important decisions and instructions are converted into clear actions, assigned to the right people, tracked through completion, and reported accurately to the Founder.

The role requires someone who is comfortable working with senior leadership, following up firmly with different teams, managing multiple priorities, and ensuring that nothing gets lost between meetings, calls, and business functions.

Key Responsibilities

Founder’s Office Coordination

- Convert the Founder’s instructions, notes, and ideas into clear tasks with defined owners, deadlines, and action points.
- Coordinate between the Founder and leadership teams across different business verticals.
- Maintain a central tracker of decisions, commitments, responsibilities, deadlines, and pending actions.
- Ensure that assigned actions are followed up and completed within agreed timelines.
- Provide accurate and timely status updates to the Founder.

Follow-up & Cross-functional Coordination

- Regularly coordinate with senior team members and department heads to understand actual progress on assigned tasks.
- Follow up on delayed or pending activities and highlight important issues to the Founder.
- Communicate professionally and confidently with senior stakeholders.
- Ensure that decisions and commitments made during meetings are converted into actionable tasks.

Meetings & Documentation

- Prepare and circulate meeting agendas in advance.




- Record meeting discussions and prepare concise meeting notes.
- Extract action points, assign responsibilities, establish timelines, and follow up on completion.
- Maintain organised documentation and records of important discussions and decisions.

Inbox & Calendar Management

- Assist with inbox management and prioritisation of communications.
- Draft responses and communications on behalf of the Founder where required.
- Manage and coordinate the Founder’s calendar and appointments.
- Help protect and optimise the Founder’s time by prioritising important matters.

Decision Support

- Gather relevant information from different stakeholders when a decision needs to be taken.
- Prepare concise one-page decision summaries highlighting key facts, available options, and recommendations.
- Ensure the Founder has the necessary information to make informed decisions efficiently.

Process Improvement & Technology

- Identify repetitive administrative and coordination activities that can be streamlined.
- Use AI tools and digital workflows to improve productivity and reduce repetitive work.
- Use technology for transcription, drafting, summarisation, tracking, reporting, and workflow creation.
- Continuously look for opportunities to make coordination processes faster and more efficient.

Business Understanding

- Develop an understanding of the different businesses and their operations.
- Learn the basic operating models and key requirements of the group's diverse business verticals.
- Build the ability to communicate effectively with different business heads and understand their operational priorities.

Candidate Profile Candidates with 3–6 years of professional experience in one or more of the following areas will be preferred:

- Founder’s Office
- Management / Strategy Consulting
- Business Operations
- Chief of Staff / Executive Coordination
- Cross-functional Project Management

Required Skills & Competencies

- Fluent communication skills in English, Hindi, and Gujarati.




- Excellent written communication skills with the ability to write short, clear, and precise communications.
- Exceptional organisational and coordination skills.
- Strong follow-up and task-tracking abilities.
- High attention to detail.
- Ability to manage multiple priorities simultaneously.
- Strong interpersonal and stakeholder-management skills.
- Comfortable interacting with senior management and business heads.
- Ability to work independently with limited supervision.
- Comfortable asking direct and relevant questions when required.
- Strong problem-solving and analytical abilities.
- High comfort level with technology, AI tools, and digital workflows.
- Ability to learn new businesses and processes quickly.

Ideal Candidate The ideal candidate should be someone who is highly organised, proactive, accountable, and comfortable taking ownership of coordination and follow-through. The person should not hesitate to follow up with senior stakeholders, should be comfortable working in a fast-moving environment, and should have the ability to distinguish between what has merely been discussed and what has actually been completed.

Candidates who enjoy improving processes, using technology and AI tools to increase efficiency, and working closely with senior leadership will be preferred.

Career Chance The role offers exposure to multiple business verticals and close interaction with senior leadership. It is designed for professionals who want to develop strong business operations, coordination, project management, and leadership capabilities.

The position can provide a potential pathway towards operational leadership responsibilities based on performance and capability.

Compensation

40–50 K, depending on experience, skills, and overall suitability.

To Apply

Interested candidates may send their updated CV along with a short note (maximum one page) covering:

1. What they believe would be the most challenging part of coordinating across multiple and diverse industries.
2. One example of a process they have made meaningfully faster or more efficient.

Shortlisted candidates may be required to complete a short real-world exercise before the final interview. Interested candidates may send their updated CV to [email protected] with the subject line: "Application for Executive Business Coordinator – Surat"

For queries, contact: (phone hidden).

📌 Executive Business Coordinator (Surat)
🏢 EducoHire
📍 Surat