Job Title: Executive Assistant (EA) to the Director

Department: Executive Office

Reporting To: Managing Director

Industry: Food & Beverage

Location: Kolkata

Employment Type: Full-Time

Salary upto 50K per month

Working Hours: 11:00 AM- 8:00 PM (Flexibility required based on business needs)

Weekly Off: Any one day between Monday and Thursday

(Friday, Saturday & Sunday are mandatory working days.)

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant with a minimum of 3 years of experience supporting senior leadership. The ideal candidate will act as the right hand to the Managing Director, ensuring smooth day-to-day operations by managing schedules, communications, meetings, confidential information, and business coordination.

As we operate in the Food & Beverage industry, the candidate should be flexible with working hours and available to support business operations during weekends and peak business periods.

Key Responsibilities

Executive Support

- Manage the Managing Directors calendar, appointments, meetings, and travel schedules.
- Coordinate business meetings, prepare agendas, record minutes, and follow up on action items.
- Screen calls, emails, and correspondence, ensuring timely responses.
- Prioritize tasks and manage multiple assignments efficiently.
- Maintain complete confidentiality while handling sensitive business information.

Business Coordination

- Coordinate with internal departments to ensure timely execution of business priorities.
- Liaise with clients, vendors, consultants, and external stakeholders on behalf of the Director.
- Track project timelines and ensure timely follow-up on key deliverables.




- Prepare reports, presentations, and business documents for management meetings.

Administrative Responsibilities

- Organize travel arrangements, hotel bookings, and itineraries.
- Maintain significant records, agreements, and confidential files.
- Draft professional emails, letters, and business correspondence.
- Ensure smooth day-to-day functioning of the Executive Office.

Reporting & Documentation

- Prepare MIS reports, meeting summaries, and presentations.
- Maintain trackers for projects, tasks, and follow-ups.
- Prepare management reports using Microsoft Excel and PowerPoint.

Office & Event Coordination

- Coordinate meetings, conferences, and business events.
- Support senior management during business reviews and special projects.
- Handle ad hoc assignments as directed by the Managing Director.

Desired Candidate Profile

- Graduate in any discipline
- Minimum 3 years of experience as an Executive Assistant supporting senior management.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Ability to work independently and handle multiple priorities.
- High level of professionalism, discretion, and confidentiality.
- Flexible to work beyond scheduled hours whenever business demands.

Required Skills

- Executive Calendar Management
- Travel & Meeting Coordination
- Executive Correspondence
- Business Communication
- MIS Reporting
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Google Workspace
- Documentation Management
- Follow-up & Coordination
- Vendor & Client Communication
- Presentation Preparation
- Time Management
- Confidentiality & Professionalism
- Multitasking

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📌 Executive Assistant (Kolkata)
🏢 YOGINI TRADEX
📍 Kolkata