Job Title: Executive Assistant

Location: Kolkata, WB

Department: Admin

Reports To: Managing Director

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our Managing Director. The ideal candidate will be detail-oriented, resourceful, and capable of managing a wide range of administrative and executive support-related tasks. The Executive Assistant will act as a gatekeeper and a trusted partner, ensuring the smooth operation of the executive's office.

Key Responsibilities:

- Manage the executive’s calendar, appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with integrity and discretion.
- Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Serve as the point of contact between the executive and internal/external stakeholders.
- Monitor and respond to emails, calls, and other communications on behalf of the executive.
- Track and assist with the execution of strategic projects and initiatives.
- Organize and maintain files and records, both physical and digital.
- Coordinate event planning, off-site meetings, and team activities.

Perform general office duties,



such as ordering supplies and managing expenses.

Qualifications

Bachelor's degree preferred or equivalent combination of education and experience.

3+ years of experience in an executive or high-level administrative support role.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (e.g., Google Calendar, Microsoft Teams).

Ability to multitask and prioritize under pressure in a quick-paced environment.

High level of professionalism and discretion with confidential information.

Preferred Skills:

- Experience working with C-suite executives.
- Knowledge of project management tools (e.g., Asana, Trello).
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams, G-Meet).
- Bilingual or multilingual abilities a plus.
- Able to handle calendar booking or schedule.

Work Environment & Schedule: This position is on-site with standard office hours and occasional extended hours based on executive needs.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to MD (Kolkata)
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