Executive Assistant to Managing DirectorFounder’s Office | HR | Administration | Compliance

Location: Bengaluru

Reporting To: Managing Director

Employment: Full-time

Role Objective

We are looking for a highly responsible, mature and execution-focused Executive Assistant to the Managing Director who can independently manage administrative work, HR coordination, Founder’s Office communication, legal/compliance follow-up and employee performance tracking.

This role is for someone who takes complete ownership of assigned work and ensures closure without repeated reminders from management.

We specifically need a person who is dependable, punctual, responsive and committed to completing tasks within agreed timelines.

Key Responsibilities

- Manage Founder’s Office and HR email accounts professionally and confidentially.
- Draft professional emails, letters, notices, HR communication and management correspondence.
- Handle HR documentation including offer letters, appointment letters, warning letters, NDAs, employee letters, resignation and relieving documentation.
- Coordinate recruitment, employee grievances, disciplinary matters and sensitive HR situations.
- Coordinate with Company Secretary, CA, lawyers and consultants for ROC, MCA, legal and corporate compliance matters.
- Maintain compliance calendars, agreement trackers and significant management deadlines.
- Follow up strongly with employees, vendors and consultants until assigned work is completed.
- Maintain pending-task and action trackers and regularly update the Managing Director.
- Conduct and coordinate weekly and monthly review meetings.
- Prepare meeting agendas, MOMs, action points and follow-up reports.




- Assist management in defining and monitoring employee KRA, KPI, targets and performance reviews.
- Track departmental commitments, deadlines and pending work.
- Escalate delays before they become problems.
- Use AI tools effectively for drafting, research, documentation, summaries, reports and productivity.
- Maintain strict confidentiality regarding management, employee, legal, financial and company matters.

Most Important Requirement – Ownership & Timely Execution We are specifically looking for a candidate who:
- Does not require repeated follow-up from management.
- Does not keep tasks pending without valid reason.
- Does not repeatedly give excuses regarding travel distance, personal inconvenience or routine difficulties after accepting the role.
- Responds to important calls, messages and assigned work promptly.
- Plans work properly and meets committed deadlines.
- Proactively informs management in advance if any genuine delay is expected.
- Takes responsibility for solving problems instead of only reporting them.
- Follows up persistently until the required outcome is achieved.
- Is reasonably available after office hours for genuinely urgent or critical matters.

The expectation is not 24/7 working. The expectation is reliability,



ownership and responsiveness when an important matter requires attention.

Essential Skills

- Excellent written and spoken English
- Excellent professional email communication
- Strong letter and document drafting skills
- Strong follow-up and coordination skills
- Good command of AI tools such as ChatGPT and similar productivity tools
- HR administration and employee handling
- Meeting coordination and MOM preparation
- KPI, KRA and employee target tracking
- Legal/compliance coordination
- Microsoft Office / Google Workspace
- Strong organisational and time-management skills
- Ability to handle confidential information
- Mature problem-solving ability
- Ability to work directly with Founder/Managing Director

Candidate Personality The ideal candidate should be: Responsible Mature Highly organised Responsive Confidential Firm in follow-up Deadline-driven Proactive Solution-oriented Dependable

We need someone whose approach is:

“Once a task is assigned to me, I will track it and ensure it is completed on time.”

rather than:

“I have sent the message; now someone else has to follow up.”

Preferred Experience

Preferably 3–8 years of experience in Executive Assistance, HR, Founder’s Office, Corporate Administration, Legal Coordination or Compliance.

Candidates who have previously worked directly with a Founder, Managing Director, CEO or senior management will be preferred.

Pay: Up to ₹75,000.00 per month

Benefits

- Cell phone reimbursement

Application Question(s):
- Mention your current CTC (In lakhs PA)

Location:
- Bengaluru, Karnataka (Required)

Work Location: In person

📌 Executive Assistant to Managing Director (Bengaluru)
🏢 Bionova
📍 Bengaluru