Executive Assistant to Managing Director | Admin Coordinator

Date Posted: 9 September 2026

Company: Celestile Pvt. Ltd.

Industry: Luxury Interiors & Premium Home Décor

Job Location: Shamshabad Main Road, Hyderabad (Near KLCC Convention Center)

Experience: 3–5 Years (Mandatory)

Salary: ₹25,000 – ₹50,000 per month

Job Type: Full-time | Day Shift

Joining: Immediate Joiners Preferred

Work Location: In Person

About Celestile Pvt. Ltd.

Celestile Pvt. Ltd. is an emerging brand in luxury interior solutions, specializing in premium surfaces, natural stone, designer tiles, and turnkey interior solutions. We focus on quality, design excellence, and customer satisfaction.

Website: www.celestile.com

Job Summary

We are looking for an experienced Executive Assistant to the Managing Director who can provide professional administrative, coordination, communication, and follow-up support to senior management.

The ideal candidate should be highly organized, proactive, dependable, and capable of handling confidential information and multiple responsibilities with professionalism.

Key Responsibilities

- Manage the Managing Director’s calendar, appointments, and meeting schedules.
- Coordinate internal meetings, client meetings, and management discussions.
- Prepare professional emails, correspondence, reports, and presentations.
- Track tasks assigned by the Managing Director and ensure timely completion.
- Coordinate with various departments and follow up on pending activities.
- Maintain confidential records, documents, and management information.
- Handle professional email and communication requirements.
- Coordinate with clients, vendors, and internal teams as required.
- Assist with travel arrangements, business visits, and meeting schedules.
- Provide administrative and operational support to the Managing Director.
- Prepare regular status updates and follow up on assigned responsibilities.
- Ensure timely execution and closure of management-level assignments.

Mandatory Requirements
- Bachelor’s degree in any discipline. BBA / B.Com / BA preferred; MBA is an added advantage.
- 3–5 years of relevant experience as an Executive Assistant / Admin Coordinator is mandatory.
- Excellent verbal and written communication skills.




- Strong proficiency in English, Hindi, and Telugu.
- Strong drafting, documentation, and professional email-writing skills.
- Good working knowledge of MS Office, particularly Excel, Word, and Email.
- Strong coordination, follow-up, organizational, and time-management skills.
- Ability to handle multiple priorities and work under deadlines.
- Strong problem-solving and decision-making abilities.
- Ability to maintain confidentiality and professional discretion.
- Ability to take ownership of responsibilities and work independently.

Preferred Candidate Profile
- Prior experience supporting a Managing Director, Director, CEO, or senior management is preferred.
- Candidates residing near Shamshabad will be strongly preferred.
- Candidates within approximately 15–20 km of Shamshabad are preferred.
- Candidates from Shamshabad, Rajendranagar, Attapur, Mehdipatnam, Aramghar, and nearby areas are encouraged to apply.
- Candidates should be willing to relocate independently if required.
- Pleasant and professional personality with a positive, service-oriented approach.
- Willingness to learn, adapt, and take on additional responsibilities.

Compensation & Benefits
- Salary: ₹25,000 – ₹50,000 per month, based on experience, skills, and suitability.
- Provident Fund as per applicable statutory norms.
- Direct exposure to senior management.
- Professional and structured work environment.
- Growth opportunities based on performance.

Important Employment Conditions
- No cab facility is provided.
- Accommodation is not provided by the company.
- Candidates must arrange their own transportation and accommodation.
- Candidates should be comfortable commuting to the Shamshabad location.
- This is a full-time, in-person position.

Selection Process
- HR Screening
- Communication & Coordination Evaluation
- Management Interview




- Final Interaction with Managing Director

Application Email: [email protected]

WhatsApp: (phone hidden)

Website: www.celestile.com

Immediate joiners will be given preference.

Application Questions

- Do you have 3–5 years of experience as an Executive Assistant or Admin Coordinator?
- Are you proficient in English, Hindi, and Telugu?
- Do you have strong MS Excel, Word, email, drafting, and documentation skills?
- Do you have prior experience supporting senior management?
- Are you comfortable working in person at Shamshabad, Hyderabad?
- Are you able to arrange your own transportation to the Shamshabad office?
- Are you available to join immediately or within a short notice period?

Experience: Executive Assistant – 3 years (Required)

Languages:

English – Required

Hindi – Required

Telugu – Required

Location: Shamshabad, Hyderabad, Telangana – Required

Work Location: In person

Pay: ₹20,000.00 - ₹50,000.00 per month

Ability to commute/relocate

- Shamshabad, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- Key Skills & Requirements

Excellent verbal and written communication skills, with strong proficiency in English. Advanced MS Excel skills, including formulas, functions, data management, and reporting.

Pleasant and qualified personality with a positive and service-oriented approach.

Robust problem-solving, decision-making, and coordination skills.

Ability to take ownership, handle challenges, and work independently.

Willingness to learn, adapt, and continuously develop professionally.

Strong organizational and time-management skills with the ability to manage multiple priorities.

Willingness to travel as required for official meetings, business coordination, and related assignments.

Ability to maintain professional conduct, confidentiality, and discretion while handling management-level responsibilities.

Education

- Bachelor's (Preferred)

Experience:
- Executive Assistant: 3 years (Required)

Language:
- Hindi (Required)
- English (Required)
- Telugu (Required)

Location:
- Shamshabad, Hyderabad, Telangana (Required)

Work Location: In person

📌 Executive Assistant to Managing Director (Shamshabad)
🏢 Celestile Ceramics
📍 Shamshabad