Job Summary

We are looking for an Executive Assistant to the Executive Director, who is also a Consultant Psychiatrist, to help manage the Director's schedule, priorities, and day-to-day work. The role involves handling the calendar, screening calls and requests, coordinating with staff and departments, following up on pending tasks, and representing the Director in small matters when needed.

The ideal candidate should be organized, proactive, trustworthy, discreet, and a clear communicator, with the ability to handle several responsibilities at once while keeping information confidential and staying professional.3+ years of experience as an Executive Assistant, Personal Secretary, or similar role. Experience in a hospital or healthcare setting is an added advantage.

Key Responsibilities

- Manage the Executive Director's calendar and appointments.
- Screen calls, emails, and requests, and decide what needs the Director's attention.
- Coordinate meetings and keep track of the meeting schedule.
- Prepare meeting agendas, minutes, letters, and reports.
- Coordinate communication between the ED and different departments.
- Act as a point of contact between the Director and staff, consultants, and other departments.
- Keep track of pending tasks and follow up until they are completed.
- Maintain confidential documents and records.
- Arrange travel, meetings, and other official requirements.




- Receive and screen visitors and appointments.
- Represent the Director in small meetings or matters when asked to.
- Support the Director with day-to-day administrative work.

Qualification:

- Any Bachelor's degree in Administration, Business Administration, Commerce, Arts & Science, or a related field.
- Computer Skills: Good working knowledge of MS Office, Excel, Word, PowerPoint, email, and internet applications, along with knowledge of AI tools for administrative and office tasks.
- Typing Skills: Positive typing speed with accuracy in English. Knowledge of Tamil typing is an added advantage.
- Communication Skills: Good verbal and written communication skills in English and Tamil. Fluency in Hindi is an added advantage.
- Organizational Skills: Strong ability to manage schedules, appointments, meetings, documentation, and follow-ups.
- Interpersonal Skills: Professional and courteous, able to communicate well with doctors, management, staff, patients' families, and outside contacts.
- Confidentiality: Able to handle confidential and sensitive information with discretion.
- Time Management: Able to prioritize multiple tasks and work well under pressure.
- Coordination Skills: Good follow-up and liaison skills with different departments and people.

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Executive Assistant to Executive Director (Peelamedu)
🏢 Vazhikatti Mental Health Centre u0026 Research Institute
📍 Peelamedu