Executive Assistant – Founder’s Office

Location: Janakpuri, Delhi

Experience: 2–5 years preferred

Department: Founder’s Office / Management

About the Role

We are looking for a sharp, organised and proactive Executive Assistant to work closely with the Founder and support the smooth execution of priorities across the organisation.

This is a high-responsibility coordination and execution role, not a routine administrative position. The ideal candidate will act as an extension of the Founder’s Office—keeping track of priorities, coordinating with teams and stakeholders, following up on commitments, researching solutions and ensuring that important matters move forward.

The person should be capable of keeping things organised and moving even when the Founder is travelling or unavailable, while ensuring that important matters are escalated and communicated appropriately.

Key Responsibilities

1. Founder & Management Support

- Manage calendars, meetings, schedules, priorities and important reminders.
- Coordinate meetings with clients, employees, vendors and other stakeholders.
- Prepare meeting agendas, notes, action points and follow-ups.
- Track deadlines, commitments and pending matters of the Founder.
- Coordinate communication and follow-ups on behalf of the Founder.
- Act as the key coordination point when the Founder is travelling or unavailable.

2. Coordination & Execution

- Coordinate with internal departments, clients, vendors and external stakeholders.
- Collect reports and updates from employees and present information in a structured manner.
- Follow up on assigned tasks and ensure timely completion.
- Monitor key activities and ensure that nothing falls through the cracks.
- Identify operational issues, gather relevant facts and escalate them with possible solutions.
- Communicate and execute Founder-approved decisions effectively.

3. Research, Analysis & Problem Solving

- Conduct research on vendors, tools, competitors, processes, business ideas and solutions as required.
- Analyse information and prepare reports,



presentations and summaries for the Founder.
- Use AI tools and technology to improve productivity and reduce manual work.
- Identify practical solutions instead of simply highlighting problems.
- Support the Founder with information required for effective decision-making.

4. HR & Employee Coordination

- Coordinate interview schedules, hiring formalities and onboarding activities.
- Support employee exit and relieving formalities.
- Communicate Founder-approved instructions and decisions to employees.
- Assist in understanding and coordinating employee concerns, disagreements and workplace issues.
- Maintain complete confidentiality regarding employee, business and Founder-related information.

What We’re Looking For

- 2–5 years of experience in Executive Assistant, Founder’s Office, Operations, Coordination or a similar role.
- Excellent organisational, communication and follow-up skills.
- Robust logical thinking and problem-solving ability.
- Proactive, resourceful and comfortable working independently.
- Ability to handle sensitive situations calmly and maturely.
- Strong research and information-gathering skills.
- Comfortable using AI tools, MS Excel/Google Sheets, presentations, email and calendar tools.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to communicate professionally with senior management, employees, clients and vendors.
- High level of confidentiality, accountability and ownership.
- Comfortable working in a fast-paced workplace with changing priorities.

Important This role does not require independent decision-making on major business or employee matters.

The expectation is to

Understand the situation → Gather the facts → Identify possible solutions → Discuss with the Founder → Execute the approved decision.

The ideal candidate should be a strong executor, communicator and problem-solver who can take ownership rather than waiting for instructions.

Pay: From ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Internet reimbursement

Work Location: In person

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