Executive Assistant to Director

Location: Beliaghata, Kolkata

Employment Type: Full-time, Work from Office

Working Days: Monday to Saturday

ITAG Business Solutions Ltd. is looking for a mature, organised and dependable Executive Assistant to directly support the Director.

This is not merely an administrative or secretarial position. The person will work closely with the Director and will be expected to take ownership of schedules, communications, follow-ups, client enquiries, pending matters and day-to-day coordination.

The position is suitable for someone who is disciplined, proactive, comfortable taking responsibility and able to ensure that matters are followed through until completion without repeated reminders.

Key Responsibilities The Executive Assistant will be responsible for:

- Managing the Director's calendar, appointments, meetings and commitments.
- Scheduling, confirming and following up on meetings.
- Maintaining a structured list of pending matters and ensuring regular follow-up.
- Following up on new client enquiries and business leads until closure or a clear decision is received.
- Maintaining an updated lead and enquiry tracker with the latest status and next action required.
- Coordinating with clients, prospective clients, team members, consultants, vendors and other stakeholders.
- Screening and prioritising calls, emails, messages and communications requiring the Director's attention.
- Drafting and formatting routine emails, letters, reports and other correspondence.
- Proofreading documents and communications before they are sent.
- Preparing meeting agendas and recording minutes, decisions and action points.
- Following up with concerned persons on action points arising from meetings.
- Keeping the Director updated about matters requiring attention, decisions or intervention.
- Tracking deadlines, appointments, client commitments and important follow-up dates.
- Coordinating internally with the legal, accounts and administrative teams.
- Assisting in client onboarding and ensuring that necessary information and documents are obtained.
- Maintaining proper digital and physical records.
- Organising business travel, hotel bookings, local transportation, itineraries and meeting schedules when required.
- Accompanying the Director for meetings, events or business travel when necessary.
- Assisting with presentations, reports, Excel trackers and management information.
- Handling basic invoicing,



expense records and administrative coordination where required.
- Coordinating events, conferences, networking engagements and professional commitments of the Director.
- Handling confidential business, client and personal information with absolute discretion.
- Performing special assignments and other executive support functions entrusted by the Director from time to time.

What We Are Looking For The candidate should:

- Have prior experience as an Executive Assistant, Personal Assistant, Executive Secretary, Office Coordinator or in a similar role.
- Preferably have 3 to 7 years of relevant work experience.
- Have experience directly supporting a business owner, promoter, director, partner, senior professional or CXO.
- Have strong follow-up and coordination skills.
- Be extremely organised and systematic.
- Be punctual and dependable.
- Be comfortable maintaining trackers, lists, calendars and reminders.
- Have the ability to independently identify pending matters and follow them through.
- Possess good written and spoken English.
- Be comfortable communicating professionally in English, Hindi and Bengali.
- Be proficient in MS Word, Excel, PowerPoint, email and commonly used digital productivity tools.
- Be capable of drafting professional emails and routine correspondence.
- Maintain discretion while dealing with confidential information.
- Have a professional appearance and manner.
- Be comfortable working in a small skilled organisation where responsibilities can be varied.
- Be willing to learn new software, systems and work processes.
- Be comfortable occasionally working beyond normal office hours when an urgent matter, meeting or travel requires it.

Working Hours Monday to Friday: 9:30 AM to 6:30 PM

Saturday: 9:30 AM to 2:30 PM The position is primarily office-based. The candidate should be able to commute to the Beliaghata office regularly and punctually.

Occasional flexibility beyond normal working hours may be required because the position directly supports the Director.

Education

Bachelor's degree or equivalent qualification preferred.

Compensation

₹14,000 to ₹22,000 per month,



depending upon relevant experience, competence and suitability for the position.

Exceptional candidates with substantial experience directly assisting senior management may be considered separately.

Important

This position requires a high degree of attendance, punctuality, ownership and accountability.

Candidates looking primarily for a routine administrative role with limited responsibility may not find this position suitable.

The successful candidate should be someone who derives satisfaction from keeping matters organised, ensuring that nothing is missed and making the Director's working day more efficient.

Applicants should answer the following while applying:

- How many years of experience do you have as an Executive Assistant, Personal Assistant or in a similar position?
- Have you directly supported a Director, Proprietor, Partner, Promoter or senior executive? Yes or No
- Which area of Kolkata do you presently reside in?
- What would be your approximate one-way commuting time to Beliaghata?
- What is your current monthly salary?
- What is your expected monthly salary?
- What is your notice period?
- Are you comfortable working from the office Monday to Saturday as per the timings mentioned above? Yes or No
- Are you comfortable occasionally staying beyond normal working hours when an urgent business requirement arises? Yes or No
- Are you comfortable accompanying the Director for meetings within Kolkata when required? Yes or No
- Are you comfortable undertaking occasional outstation business travel when required? Yes or No
- Rate your proficiency in MS Excel: Basic, Intermediate or Advanced
- Rate your proficiency in drafting professional emails: Basic, Intermediate or Advanced
- Have you previously managed calendars, meetings and follow-up trackers for a senior executive? Yes or No
- Have you handled confidential information in your previous employment? Yes or No
- Are you comfortable following up repeatedly with clients, prospective clients and team members until a matter is closed? Yes or No
- How soon can you join?

Selection Process - Shortlisted candidates will ordinarily undergo:

Stage 1: Resume screening and application questionnaire

Stage 2: In-person interview

Stage 3: Short practical assessment involving email drafting, Excel, prioritisation and follow-up management

Stage 4: Final discussion

Pay: ₹14,000.00 - ₹22,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Beleghata)
🏢 ITAG Business Solutions
📍 Beleghata