- Executive Assistant – Single Family Office

- Location: Bangalore, India

- Working Model: Hybrid
- Reports to: Principal / Family Office Representative

- Travel: Occasional travel may be required

- About the Family Office
- We are a private, international family office supporting a globally based family whose primary residence is in the UK, Singapore and UAE, with extended family and interests in Bangalore and elsewhere internationally.

- The family values discretion, warmth, efficiency, positive judgment and a high standard of personal service. We are looking for a highly polished and experienced Executive Assistant to provide comprehensive support to the family and help coordinate the many personal, family and professional matters that sit across geographies and time zones.

- This is a high-trust role requiring someone who is comfortable operating with considerable autonomy, has excellent interpersonal skills, and understands the standards and nuances of working with a sophisticated, internationally oriented family.

- The Role
- The Executive Assistant will act as a trusted organisational partner to the family, ensuring that their personal and professional lives run smoothly and that communication, schedules, travel and arrangements are handled seamlessly.

- The role will involve a blend of traditional executive assistance, private household/family support, travel management, coordination and project management.

- The successful candidate will be someone who naturally anticipates needs rather than simply responds to requests.

- Key Responsibilities
- Executive &
- Personal Support

- - Manage complex calendars, appointments, commitments and schedules across multiple time zones.

- - Coordinate meetings, calls, personal appointments and family engagements.

- - Manage correspondence, communications and follow-ups with a high degree of discretion.

- - Prepare schedules, itineraries, briefing notes and other materials as required.

- - Maintain excellent organisation of personal and family information, documents and records.

- - Anticipate upcoming requirements and proactively resolve issues before they become problems.

- International Travel &

- Logistics

- - Plan and coordinate domestic and international travel, including flights, hotels, ground transportation and detailed itineraries.

- - Manage last-minute changes and unexpected travel requirements calmly and efficiently.

- - Coordinate visas, travel documentation and other logistical requirements.

- - Liaise with hotels, private clubs, restaurants, travel providers, concierge services and other external partners.

- - Ensure travel experiences are seamless and aligned with the family's preferences.

- Family &

- Household Coordination





- - Coordinate with family members across the UK, Bangalore and other locations.

- - Assist with personal projects, family events, celebrations and special occasions.

- - Coordinate with household staff, drivers, vendors, property teams and external service providers where required.

- - Manage and follow through on household or family-related requests and projects.

- - Maintain an up-to-date understanding of family preferences, routines and requirements.

- External Liaison
- - Develop and maintain relationships with trusted service providers and external professionals.

- - Interface confidently with senior executives, advisers, professional service firms, hospitality providers and other high-level contacts.

- - Represent the family office professionally and courteously at all times.

- - Exercise excellent judgment regarding what requires escalation and what can be handled independently.

- Projects &

- Ad Hoc Support

- - Take ownership of special projects as they arise, from initial planning through to completion.

- - Research and present options for travel, hospitality, events, services, purchases and other requirements.

- - Coordinate multiple stakeholders and ensure deadlines are met.

- - Be comfortable moving between strategic, administrative and highly practical tasks depending on the family's needs.

- The Ideal Candidate
- We are looking for someone who combines professional sophistication with genuine warmth and a service-oriented mindset.

- The ideal candidate will have:

- - Approximately 10+ years of experience in a high-end executive assistant, private office, luxury hospitality, concierge, private banking, premium travel, family office or similarly service-led environment.

- - Experience supporting UHNW/HNW individuals, families, senior executives or principals is highly desirable.

- - Strong exposure to international environments and an understanding of different cultures and ways of working.

- - Exceptional organisational skills and an ability to manage multiple priorities without becoming flustered.

- - A naturally proactive approach — someone who thinks several steps ahead.

- - Excellent written and spoken English.

- - Outstanding communication and interpersonal skills.

- - Strong attention to detail without losing sight of the bigger picture.

- - High emotional intelligence, maturity and discretion.





- - The confidence to interact with senior people while remaining humble and service-oriented.

- - Excellent judgment and an ability to handle sensitive or confidential information appropriately.

- - A calm, composed and solutions-oriented personality.

- - Strong technology and digital literacy, including Microsoft Office/Google Workspace and calendar, travel and communication platforms.

- - Flexibility to occasionally work outside conventional office hours when family requirements or international time zones necessitate it.

- Service Mindset
- This role is particularly suited to someone who has been exposed to luxury or high-touch service environments and understands that exceptional service is often about anticipating a need before it is expressed.

- You should be comfortable with both the detail and the discretion required in a private office — from arranging an important international meeting to ensuring a last-minute personal request is handled perfectly.

- The successful candidate will be polished but not formal, confident but not overbearing, and highly capable without needing to be the centre of attention.

- Personal Attributes
- We would expect the successful candidate to demonstrate:

- Discretion – Absolute confidentiality and integrity are fundamental.

- Judgment – The ability to distinguish between what is urgent, important, sensitive and routine.

- Anticipation – Thinking ahead and identifying requirements before they are communicated.

- Composure – Remaining calm and gracious when plans change or circumstances become demanding.

- Resourcefulness – Finding solutions rather than simply identifying problems.

- Warmth – Building trusted relationships with family members, colleagues and service providers.

- Ownership – Taking responsibility for outcomes rather than simply completing tasks.

- Flexibility – Being comfortable with the varied and sometimes unpredictable nature of a family office environment.

- What We Offer
- - An opportunity to work closely with an international family in a highly trusted position.

- - A varied role with significant autonomy and responsibility.

- - Exposure to, hospitality, professional services and family-office operations.

- - A professional, respectful and discreet working environment.

- - Competitive remuneration commensurate with experience.

- Confidentiality
- Given the nature of the position, the successful candidate will be required to maintain strict confidentiality in relation to all family, personal, financial, business and professional matters.

- This is a role for someone who understands that in a family office, trust is as important as competence.

📌 Executive Assistant- Single Family Office (Bengaluru)
🏢 5M Consultants
📍 Bengaluru