Employment Type: Full-Time Industry: Real Estate Development / Construction / Infrastructure Candidate Requirements Graduate degree is mandatory. Preference for candidates with B.Tech/B.E./Diploma in Civil Engineering, Architecture, Construction Management or another technical/engineering background. Excellent spoken and written English is mandatory. Candidate must be confident in communicating professionally in English with Indian and international architects, consultants, engineers, vendors and senior management. Good command of Hindi and Punjabi. Solid professional email drafting and communication skills. Approximately 3–8 years of relevant professional experience preferred. Presentable, confident and professional personality. Excellent organizational and follow-up skills. Valid driving licence and good car-driving ability required. Willing to travel locally and outstation when required.

Key Responsibilities Manage the executive’s daily calendar, appointments, work schedule and priorities. Schedule and coordinate meetings with architects, engineers, consultants, contractors, vendors and management. Organize and manage Zoom, Microsoft Teams and Google Meet meetings. Coordinate online meetings with international consultants across different time zones. Send calendar invitations, agendas, drawings, presentations and relevant documents before meetings. Attend meetings, take notes and prepare qualified Minutes of Meeting (MOM). Maintain action trackers for decisions, responsibilities, deadlines and pending matters. Regularly follow up with consultants and project teams for drawings, submissions, proposals,



quotations and deliverables. Draft qualified emails, letters, WhatsApp messages and meeting communications. Maintain an organized daily and weekly follow-up/task list for the executive. Remind the executive about important meetings, calls, deadlines and pending decisions. Coordinate between management and architectural, landscape, MEP, structural, infrastructure, traffic and other specialist consultants. Understand and organize AutoCAD/DWG drawings, PDFs, plans, sections, BOQs, specifications and presentations. Maintain drawing registers, document folders and revision records so the latest information can be accessed quickly. Assist with consultant scope comparisons, fee proposals, quotations and technical documentation. Prepare Excel trackers, comparison sheets, schedules, reports and PowerPoint presentations. Maintain a database of consultants, contractors, vendors and other professional contacts. Coordinate site visits and meetings with project teams. Visit project sites when required and maintain photographs, observations and pending-action records. Coordinate flights, hotels, airport transfers, vehicles, appointments and travel itineraries when required. Coordinate with drivers and manage vehicle movements and schedules.



Drive a car personally when required for meetings, site visits or other work. Handle printing, scanning, filing, document sharing and preparation of meeting material. Assist with internet research for consultants, products, vendors, technical solutions and project requirements. Maintain strict confidentiality regarding company projects, commercial information, contracts and management discussions. Computer & Technical Skills Candidate should be proficient or comfortable with: Microsoft Excel, Word & PowerPoint Gmail / Microsoft Outlook Google Calendar / Outlook Calendar Zoom / Microsoft Teams / Google Meet Google Drive / OneDrive / Dropbox PDF editing and document management WhatsApp and professional digital communication Basic AutoCAD / DWG understanding preferred BOQs, specifications and construction terminology Online research * AI productivity tools such as ChatGPT Key Personality Requirements The candidate should be: Fluent in English Technically aware Highly organized Proactive Presentable Confident Technology-friendly Strong at follow-ups Discreet Reliable Punctual Detail-oriented Quick learner The person should be capable of becoming the executive’s central coordination and follow-up point, ensuring meetings are properly organized, consultants are followed up with, information and drawings are readily available, deadlines are tracked, travel and schedules are coordinated, and important matters do not get missed.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Executive assistant (Ayali Kalan)
🏢 Home life buildcon
📍 Ayali Kalan