Key Responsibilities

1. Executive & Administrative Support

- Manage the Engineering Director's calendar, meetings, travel plans, and appointments.
- Organize leadership reviews, customer meetings, and global management visits.
- Prepare meeting agendas, minutes, and follow-up action trackers.
- Coordinate domestic and international travel arrangements.
- Manage confidential documents and correspondence.

2. Leadership Review & Governance Support

- Coordinate monthly, quarterly, and annual business reviews.
- Consolidate reports from Engineering functions.
- Track KPIs, action plans, and management commitments.
- Maintain governance dashboards and review schedules.
- Follow up with department heads on deadlines and deliverables.

3. Communication Management

- Draft professional emails, leadership communications, newsletters, and announcements.
- Prepare presentations for management reviews and board meetings.
- Coordinate communication with global R&D; centers and management teams.
- Support townhalls, leadership workshops, and employee engagement activities.

4. Project & Portfolio Coordination

- Monitor engineering project status and milestone completion.
- Maintain project review trackers and escalation logs.
- Support RFQ, development, validation, industrialization, and launch reviews.
- Coordinate cross-functional activities between Engineering, Operations, Quality, Purchasing, and Program Management.

5. Data Analytics & Reporting

- Compile engineering KPIs and performance metrics.

- Generate monthly dashboards covering

- Resource utilization

- Project status

- Innovation KPIs
- Cost-saving initiatives

- Engineering efficiency metrics
- Analyze trends and prepare management summaries.

6. Event & Workshop Management





- Organize leadership workshops, GER events, TPM/Kaizen programs, customer visits, and engineering conferences.
- Coordinate logistics, agendas, presentations, and communications.
- Ensure effective execution of management events.

7. Digital Tools & Process Support

- Maintain project management tools (PULSE, ORION, Power BI, SharePoint, etc.).
- Support digital transformation initiatives.
- Track workflow approvals and document management.

8. Stakeholder Management

- Act as the central coordination point between:

- Engineering Leadership Team
- Global R&D; Centers
- HR

- Finance

- Manufacturing Plants
- Customers and Suppliers (when required)

Qualification

Education

- Bachelor's degree in Engineering, Business Administration, Management, or related field.
- MBA preferred.

Experience

- 46 years experience in Executive Assistant, Project Coordinator, Program Coordinator, PMO, or Business Operations roles.
- Experience in automotive, engineering, manufacturing, or R&D; organizations preferred.

Required Skills

Technical Skills

- Advanced Microsoft Office (Excel, PowerPoint, Outlook, Teams)
- Power BI
- SharePoint
- Project Management Tools
- Dashboard Preparation

Behavioral Competencies

- Robust organizational skills
- Excellent communication skills
- High confidentiality and integrity
- Multi-tasking ability
- Problem-solving mindset
- Stakeholder management
- Attention to detail
- Proactive ownership

Key Deliverables / KPIs

- 100% on-time management review preparation.
- 95% action item closure tracking.
- Calendar and meeting efficiency.
- Quality of leadership communications.
- Accuracy of dashboard reporting.
- Customer and leadership visit coordination effectiveness.
- Engineering governance compliance.

📌 Executive Assistant (Pune)
🏢 Cadmaxx
📍 Pune