Role Overview

nThis role provides high-level executive support to the Regional Vice President (RVP) while also overseeing office operations and acting as the front-of-house representative for the organisation's Center of Excellence (CoE) in Mumbai.

nThe RVP travels extensively across regions and operates across multiple time zones. Therefore, this role requires a highly responsive, proactive, and detail-oriented Executive Assistant capable of managing complex travel, dynamic scheduling, and real-time coordination.

nKey Responsibilities

nExecutive Assistant to RVP (High-Intensity Travel Support)

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- Manage a complex and frequently changing calendar, accommodating multiple time zones and shifting priorities.
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- Coordinate high-frequency international and domestic travel, including flights, visas, accommodation, ground transport, and detailed itineraries.
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- Proactively manage time zone differences, ensuring seamless scheduling of meetings across regions.
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- Act as a central coordination point to optimise the RVP's travel efficiency and productivity.
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- Provide real-time support during travel, including handling last-minute changes and urgent requests.
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- Prepare briefing materials, meeting packs, and travel documentation ahead of trips.
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- Track and manage travel expenses and reimbursements.
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- Serve as a key liaison between the RVP, HQ, regional teams, and external stakeholders.
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- Maintain strict confidentiality and professionalism in all matters.
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nOffice Management

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- Oversee the day-to-day operations of the Mumbai office and Center of Excellence.
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- Manage office vendors, facilities, supplies,



and administrative services.
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- Ensure the office environment is well-organised, functional, and aligned with corporate standards.
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- Support budget tracking and cost management for office operations.
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- Coordinate internal meetings, events, and administrative processes.
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- Ensure compliance with company policies and local administrative requirements.
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nReception & Client Experience (CoE Front Desk)

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- Serve as the first point of contact for visitors, clients, and stakeholders.
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- Deliver a professional, welcoming, and high-quality visitor experience.
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- Manage meeting room bookings, visitor access, and hospitality arrangements.
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- Support client visits, leadership meetings, and demonstrations hosted at the CoE.
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- Ensure reception and common areas reflect a professional corporate image at all times.
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nRequirements

nEducation

n- Bachelor's degree in Business Administration, Communications, or a related field.

nExperience

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- 5–10 years of experience in Executive Assistant, Office Management, or similar roles.
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- Proven experience supporting senior executives with intensive travel schedules.
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- Robust experience managing complex international travel and multi-time-zone coordination.
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- Experience in multinational or regional environments is preferred.
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- Exposure to front desk / office operations is an advantage.
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nTechnical & Language Skills

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- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
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- Familiarity with travel booking platforms and expense systems.
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- Fluent in English (written and spoken).
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📌 Executive Assistant cum Office Manager (mid senior)(Based in Mumbai)
🏢 MicroPort
📍 Mumbai