Company: KollegeApply

Position: Executive Assistant – Founder’s Office

Experience: 7+ years

Location: Gurgaon

Reporting To: Founder / CEO

Employment Type: Full-time

About KollegeApply

KollegeApply is focused on transforming the education and career ecosystem by helping students and professionals make informed decisions through technology, counselling, and industry-driven solutions. As we continue to grow, we are looking for a highly capable professional to work closely with the Founder and support key business priorities.

About the Role

We are looking for a business-oriented Executive Assistant – Founder’s Office who can work closely with the Founder/CEO as a trusted partner in managing priorities, driving execution, and ensuring seamless coordination across the organization.

Key Responsibilities

Founder & Leadership Support

Act as a trusted partner to the Founder/CEO in managing priorities, commitments, and critical business matters. Manage complex calendars, leadership meetings, reviews, and key internal and external engagements.

Prepare the Founder for important meetings by coordinating agendas, presentations, MIS, and relevant information. Handle sensitive business information and leadership communications with complete confidentiality. Track key decisions and ensure timely follow-up and closure across teams.

Founder’s Office & Business Operations

Work closely with the Founder on strategic initiatives, special projects, and business priorities.

Drive cross-functional projects from planning to execution. Monitor key business initiatives, identify bottlenecks, and ensure timely resolution. Prepare business updates, dashboards, MIS, presentations, and reports for leadership reviews.



Support business planning, performance reviews, analysis, and decision-making. Conduct research and prepare summaries, presentations, and recommendations for business discussions. Ensure alignment between leadership decisions and execution across functions.

Stakeholder & Cross-functional Management

Act as a central point of coordination between the Founder and internal teams, clients, partners,

investors, and external stakeholders. Coordinate with Finance, Operations, Sales, Marketing, HR, and other teams to execute leadership priorities. Build strong stakeholder relationships and ensure timely communication and follow-ups. Represent the Founder’s Office professionally in internal and external interactions when required.

Meetings, Reviews & Events

Plan and coordinate leadership reviews, business meetings, board/advisory meetings, offsites,

and strategic events. Prepare meeting agendas, presentations, minutes of meetings, and action trackers. Follow up on action items and ensure accountability and closure. Support the Founder with domestic and international travel and business engagements.

Operational Support

Oversee critical administrative requirements that directly impact leadership and business operations. Coordinate with vendors and external partners as required. Support documentation, contracts, proposals,



invoices, and other business-related requirements. Provide HR/Admin support only when required; the primary focus will be on business, strategy, and Founder’s Office responsibilities.

What We’re Looking For

- 7+ years of experience as an EA to CEO/Founder, Executive Partner, Chief of Staff, Founder’s
- Office, Business Operations, or similar role.
- Experience working directly with Founders, CEOs, CXOs, or senior leadership.
- Strong business understanding and the ability to manage priorities beyond administrative tasks.
- Excellent communication, stakeholder management, and follow-up skills.
- Strong analytical, problem-solving, and project management abilities.
- Ability to prepare MIS, business presentations, reports, and leadership dashboards.
- Ability to manage multiple priorities in a fast-paced and high-growth workplace.
- High level of ownership, maturity, discretion, and confidentiality.
- Proactive mindset with the ability to anticipate requirements.
- Proficiency in MS Excel/Google Sheets, PowerPoint/Google Slides, and productivity tools.

Key Attributes Strategic Thinking | Business Acumen | Ownership | Execution | Stakeholder Management | Problem Solving | Confidentiality | Attention to Detail | Leadership Support

Success in This Role The ideal candidate will enable the Founder to focus on strategic priorities by taking ownership of business coordination, projects, follow-ups, analysis, and execution. The person should be comfortable moving between strategic discussions and hands-on execution and should function as an extension of the Founder’s Office at KollegeApply.

📌 EA to CBO (Gurugram)
🏢 Kollegeapply
📍 Gurugram