Job Summary

Gururaj Engineers Pvt. Ltd. is looking for a Back Office Sales Executive with hands-on experience in tendering and sales coordination. The candidate will be responsible for handling tender-related activities, preparing quotations and documentation, coordinating with customers and internal departments, and supporting the sales team throughout the tendering process.

Key Responsibilities

- Search, identify, and monitor relevant government, PSU, and private tenders related to the company's products and services.
- Review tender documents, technical specifications, BOQ, eligibility criteria, EMD, tender fees, and submission requirements.
- Prepare and maintain all required tender-related documents.
- Coordinate with the Sales, Purchase, Design, PLC, Service, and Accounts teams to collect required information and documents.
- Prepare commercial quotations, price bids, and tender submissions as per requirements.
- Handle online tender submission through relevant e-tendering portals.
- Ensure timely submission of tenders before the deadline.
- Coordinate for EMD, security deposit, tender fees, and other commercial documentation wherever applicable.
- Prepare technical and commercial documents in coordination with the concerned departments.
- Maintain proper records of submitted, ongoing, awarded, rejected, and pending tenders.
- Follow up on tender status, technical clarifications, commercial queries, and purchase orders.
- Coordinate with customers regarding quotation, tender clarification, order status, and documentation.
- Prepare daily/weekly reports related to tendering and sales activities.




- Support the sales team with customer communication, quotation follow-ups, and order processing.
- Maintain a systematic database of customers, tenders, quotations, and sales follow-ups.

Required Skills
- 2–3 years of experience in tendering / back-office sales / sales coordination.
- Hands-on experience in government/PSU/private tendering will be preferred.
- Good knowledge of e-tendering portals and online tender submission processes.
- Ability to read and understand tender documents, BOQ, specifications, and commercial terms.
- Good knowledge of MS Excel, MS Word, and email communication.
- Strong documentation and coordination skills.
- Positive follow-up and communication skills.
- Ability to work with deadlines and manage multiple tenders simultaneously.
- Experience in engineering, industrial automation, electrical, instrumentation, or manufacturing companies will be an advantage.

Qualification
- Graduate / Diploma in any relevant field.
- Candidates with experience in industrial/electrical/automation tendering will be preferred.

Preferred Candidate We are specifically looking for candidates who have practical tendering experience, rather than candidates with only general back-office sales experience.

Pay: ₹10,724.88 - ₹25,000.00 per month

Benefits

- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off

Ability to commute/relocate:
- Vadodara, Gujarat (Vadodara): Reliably commute or planning to relocate before starting work (Preferred)

Experience:
- Tendering: 2 years (Preferred)

Location:
- Vadodara, Gujarat (Vadodara) (Required)

Work Location: In person

📌 Back Office Sales Executive – Tendering (Vadodara)
🏢 Gururaj Engineers
📍 Vadodara