1. Administration & Facility Management

- Oversee day-to-day administrative activities of HO and branches

- Manage office infrastructure, seating, maintenance, housekeeping, and security

- Ensure smooth functioning of office equipment, internet, electricity, and utilities

- Handle travel, accommodation, and guest arrangements for employees and management

1. Branch Administration

- Support branch setup and expansion activities

- Coordinate with branch managers for admin-related requirements

- Monitor branch maintenance, rent agreements, and statutory documents

- Ensure availability of office supplies and assets across branches

1. Vendor & Asset Management

- Identify and manage vendors for housekeeping, security, transport, stationery, etc.

- Negotiate contracts and maintain vendor relationships

- Maintain records of company assets, AMCs, and inventory

- Track asset allocation and disposal process

1. Procurement & Cost Control

- Handle procurement of office materials and equipment





- Compare quotations and ensure cost-effective purchasing

- Monitor admin budgets and control operational expenses

- Approve and verify invoices related to admin activities

1. Compliance & Documentation

- Ensure office compliance with company policies and local regulations

- Maintain agreements, licenses, insurance, and admin records

- Coordinate audits related to admin and facilities

- Ensure workplace safety and security standards

1. Employee Support Services

- Coordinate employee transport, accommodation, and welfare activities

- Support HR during onboarding and employee engagement activities

- Handle grievance related to workplace facilities

1. Team Management

- Lead admin team including office assistants, housekeeping, drivers, and support staff

- Assign duties and monitor performance

- Ensure discipline and smooth coordination between departments

📌 Assistant Vice President - Administration (Kochi)
🏢 SUPRA PACIFIC FINANCIAL SERVICES
📍 Kochi