Assistant Manager - Accounts & Operations

Company

SS Trade Inc.

Location

Ahmedabad, Gujarat

Experience

4–6 Years

Employment Type

Full-Time

Reports To

Founder

About SS Trade Inc.

Founded in 2016, SS Trade Inc. is a leading importer and stockist of high-quality synthetic rubbers, polymers, and industrial chemicals, known for its commitment to consistent quality and reliable supply. With nearly a decade of industry experience, the company has steadily expanded its product portfolio to cater to a wide range of industries. Its strategically located warehouses and robust infrastructure enable effective distribution and timely fulfillment of market demands.

Role Summary The Assistant Manager – Accounts & Operations will take ownership of the company's accounting function while playing an active role in customer-facing collections, day-to-day operational coordination, and hands-on management of the accounts and operations support team. This role requires someone who can independently manage books of accounts, reconciliations, and compliance, drive timely payment follow-ups with customers, ensure smooth coordination between warehouse, logistics, and internal teams, and guide junior team members in their day-to-day work. The ideal candidate is accurate, proactive, and comfortable taking ownership of numbers, relationships, and people.

Key Responsibilities

1. Accounting & Compliance (40%)

- Oversee purchase entries, sales invoicing, bank reconciliations, and payment entries in Tally
- Perform periodic bank reconciliation and cash reconciliation to ensure books reflect accurate, up-to-date balances and to promptly identify discrepancies
- Prepare and maintain reconciliation sheets for customer and vendor ledgers, tracking and resolving mismatches between internal records and statements
- Maintain and review GST records, TDS/TCS sheets, and statutory documentation




- Ensure compliance with accounting standards and support timely statutory filings
- Lead audit preparation and maintain accurate, audit-ready financial records, including supporting reconciliation schedules
- Review and finalize monthly MIS and closing entries

2. Payment Follow-up & Collections (20%)

- Track outstanding customer receivables and maintain an updated ageing report
- Coordinate directly with customers for timely follow-up and collection of pending payments
- Liaise with the sales team to resolve invoice discrepancies or disputes delaying payment
- Escalate long-overdue accounts to management with clear status updates
- Maintain records of payment commitments and follow up on agreed timelines

3. Operations & Coordination (15%)

- Coordinate with warehouse for dispatches, receipts, and delivery challan verification
- Generate purchase orders and share dispatch details with customers
- Maintain Excel sheets for warehouse expenses and operational tracking
- Follow up on pending payments and ensure records are kept up to date in the system/tool being used
- Take end-to-end ownership of the operations process, proactively driving it to run smoothly and keep moving without bottlenecks
- Work closely with internal teams to ensure smooth execution of daily operations

4. Managerial & Team Coordination (15%)

- Supervise and guide accounts and operations support staff, delegating tasks and reviewing the quality and accuracy of their work
- Set daily and weekly priorities for the team, and monitor progress against reconciliation, collections, and reporting timelines




- Act as the first point of decision-making on routine accounting and operational matters, escalating only significant issues to the Founder
- Train and mentor new team members on accounting processes, reconciliation practices, and Tally usage
- Foster clear, accountable communication across the accounts, sales, and warehouse functions to avoid duplication or delay

5. Reporting & Task Management (10%)

- Communicate effectively with internal teams, vendors, and clients
- Prioritize daily tasks and follow up on pending items with accuracy
- Maintain organized records and ensure timely reporting
- Provide management with regular reports on collections status, reconciliation status, and operational updates

Required Skills & Qualifications

- 4–6 years of experience in accounting, with exposure to collections/receivables management
- Hands-on experience with bank reconciliation, cash reconciliation, and preparation of reconciliation sheets
- Proficient in Tally ERP and Microsoft Excel
- Strong coordination, negotiation, and communication skills, especially for customer follow-ups
- Prior experience supervising or guiding junior accounting/operations staff
- Ability to independently manage multiple priorities and meet deadlines
- High level of accuracy and attention to detail
- Organized, proactive, and comfortable taking ownership

Good to Have:

- Experience working in a trading or distribution company
- Prior experience directly handling customer collections or credit control
- Basic understanding of warehouse and logistics operations
- Exposure to GST and compliance processes

Working Details

- Location: Ahmedabad
- Working Days: 6 Days
- Compensation: As per industry standards and candidate experience

Pay: ₹15,380.71 - ₹50,000.00 per month

Benefits

- Paid sick time
- Paid time off

Work Location: In person

📌 Assistant Manager -Accounts & Operations (Chennai)
🏢 SS Trade
📍 Chennai