– ADMIN EXECUTIVE

Position: Admin Executive – Sales & Commercial Coordination

Industry: Veneers | Plywood | Wooden Flooring | Quartz | Decking | Solid Surfaces | Interior Products

Experience: 2–5 Years

Employment Type: Full Time (Monday – Saturday )

Job Summary

We are looking for a smart, organised and detail-oriented Admin Executive to handle day-to-day administrative, sales coordination and documentation activities.

The ideal candidate should have strong knowledge of MS Excel, quotation preparation, CRM systems, email communication, documentation and office coordination.

The candidate must be comfortable working with different interior and building-material products such as veneers, plywood, wooden flooring, quartz, decking, wood, solid surfaces and related products and should be able to prepare accurate quotations based on product, quantity, rate and customer requirements.

KEY RESPONSIBILITIES

1. Quotation Preparation – MOST IMPORTANT

- Prepare professional quotations for customers based on instructions received from the Sales Team / Management.
- Enter correct product description, specifications, quantity, unit, rate, discount, GST and total amount.
- Make necessary calculations in Sq. Ft., Sq. Mtr., running feet, sheets, pieces and other applicable units.
- Check all calculations carefully before sending quotations.
- Maintain quotation records and quotation numbering.
- Revise quotations whenever rates, quantities or specifications change.
- Ensure the correct quotation is sent to the correct customer.
- Coordinate with salespersons for missing information, rates or product specifications.

2. Advanced MS Excel Skills The candidate must be comfortable working with Excel, including:

- Basic and advanced Excel formulas.
- SUM, SUBTOTAL, IF, COUNTIF, SUMIF, VLOOKUP/XLOOKUP and similar formulas.
- Percentage, discount,



GST and margin calculations.
- Quantity × rate calculations.
- Sq. Ft. / Sq. Mtr. calculations.
- Sorting and filtering data.
- Creating and maintaining Excel reports.
- Formatting quotations and commercial sheets.
- Maintaining customer/product/rate data.
- Copying and linking information between sheets.
- Identifying calculation errors.

Practical Excel knowledge is mandatory. 3. Page Setup & Printing The candidate should independently know how to prepare documents for printing, including:

- Page setup
- Page size selection
- Setting margins
- Print area
- Page breaks
- Header and footer
- Scaling documents to fit on one or multiple pages
- Print preview
- Setting correct orientation – Portrait/Landscape
- Printing selected pages/sheets

The candidate should not need regular assistance for basic printing and page-setting work. 4. Scanning & Document Management

- Scan documents, invoices, purchase orders, quotations and other business documents.
- Save scanned documents in the correct format and folder.
- Rename files systematically.
- Maintain digital records.
- Convert/merge documents into PDF where required.
- Ensure significant documents are properly filed and easily retrievable.
- Maintain both digital and physical documentation.

5. CRM Management

- Update and maintain the company's CRM system regularly.
- Enter new customer and enquiry details.
- Update enquiry status and follow-up information.
- Record quotations sent to customers.




- Ensure CRM information remains accurate and up to date.
- Coordinate with the Sales Team to obtain missing information.

6. Email Communication

- Draft and send professional emails to customers, architects, designers, dealers and suppliers.
- Send quotations, product information, documents and commercial details.
- Respond to routine customer emails professionally.
- Follow up on quotations and pending requirements.
- Maintain proper email communication records.
- Ensure correct attachments are included before sending emails.
- Use appropriate subject lines and professional email formats.

7. Attendance & Office Administration

- Maintain daily employee attendance records.
- Maintain leave and absence records.
- Prepare attendance reports as required.
- Coordinate with management regarding attendance-related information.

8. Sales Coordination

- Coordinate between Sales, Accounts, Warehouse, Dispatch and Management.
- Assist salespersons with quotation preparation and revisions.
- Collect required product specifications and rates.
- Track quotations sent to customers.
- Follow up internally for pending information.
- Maintain records of customer enquiries.
- Assist in preparing order-related documentation.
- Ensure information is communicated correctly between departments.

PRODUCT KNOWLEDGE The candidate should preferably have experience or willingness to understand products used in the interior, architectural and building-material industry, particularly: Veneers | Plywood | Wooden Flooring | Solid Wood | Decking | Quartz | Solid Surfaces | Interior Materials

Prior experience in plywood, veneer, flooring, furniture, interiors, architecture, building materials or similar industries will be an advantage.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

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