Job Summary

We are looking for a detail-oriented and responsible Accounts Executive & Coordinator to manage day-to-day accounting activities while also coordinating between customers, suppliers, sales/service teams, transporters, and internal departments.

The candidate will be responsible for maintaining accurate financial records, handling invoices and payments, supporting statutory compliance, and ensuring smooth coordination of construction equipment sales, rentals, deliveries, service, and related activities.

Key Responsibilities

Accounts & Finance

- Maintain day-to-day accounting transactions and financial records.
- Prepare and process sales invoices, purchase invoices, receipts, and payment vouchers.
- Handle accounts payable and accounts receivable.
- Monitor customer outstanding payments and follow up for collections.
- Record bank, cash, purchase, sales, and expense transactions.
- Perform bank and ledger reconciliations.
- Maintain supplier and customer ledgers.
- Prepare daily/weekly/monthly accounting reports.
- Assist in GST, TDS and other statutory compliance and documentation.
- Maintain proper filing of invoices, bills, receipts, and supporting documents.
- Coordinate with auditors, tax consultants, and external accountants when required.
- Assist management with financial data and reports.

Coordination Responsibilities
- Coordinate with the Sales, Service, Operations, Stores, and Accounts teams for smooth daily operations.
- Coordinate with customers regarding quotations, invoices, payments, equipment delivery, and documentation.
- Coordinate equipment dispatch, delivery schedules, transportation, and related documentation.
- Coordinate with suppliers and vendors regarding purchase orders, invoices, payments, and deliveries.
- Follow up with the service team regarding equipment service, maintenance, breakdowns, and customer requirements.
- Maintain records of equipment movements, deliveries, rentals,



and returns where applicable.
- Coordinate between different departments to ensure timely completion of customer requirements.
- Follow up on pending documents, approvals, payments, deliveries, and service activities.
- Maintain proper communication and documentation for all coordination activities.
- Prepare coordination/status reports for management when required.

Construction Equipment–Specific Responsibilities
- Maintain documentation related to equipment sales, rentals, deliveries, and returns.
- Coordinate with customers regarding equipment availability and delivery schedules.
- Maintain records of equipment-related invoices, transportation charges, service charges, and other expenses.
- Coordinate with operators, transporters, service technicians, and suppliers where required.
- Track equipment-related payments and outstanding amounts.
- Ensure all necessary delivery, rental, service, and billing documents are properly maintained.

Required Skills
- Good knowledge of accounting principles and bookkeeping.
- Experience with Tally / ERP / accounting software.
- Valuable knowledge of MS Excel and MS Office.
- Basic knowledge of GST and TDS.
- Strong follow-up and coordination skills.
- Good communication and interpersonal skills.
- Ability to coordinate with multiple departments simultaneously.
- Good attention to detail and accuracy.
- Ability to manage deadlines and prioritize tasks.
- Problem-solving and decision-making ability.
- Ability to work independently as well as part of a team.

Qualification
- B.Com / M.Com / equivalent qualification preferred.
- Relevant experience in accounting and administration is preferred.

Experience

2–5 years of experience in accounting, preferably in construction equipment, heavy equipment, machinery, automobile, rental, trading, or a related industry.

Pay: ₹8,280.60 - ₹29,587.79 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

📌 Accounts Assistant (Kozhikode)
🏢 Shrivenkatesha Heavy Equipments
📍 Kozhikode