Job Description

JOB TITLE: Assistant Company Secretary

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FUNCTIONAL AREA: Legal

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REPORTS TO: Head- Legal

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POSITION'S OBJECTIVE: (Brief on position's objective)

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To support the Company Secretary in ensuring compliance with corporate laws, regulatory requirements, secretarial standards, and governance practices while maintaining statutory records, coordinating board meetings, and supporting corporate compliance activities.

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KEY RESPONSIBILITIES:

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- Assist in ensuring compliance with provisions of the Companies Act, SEBI regulations (where applicable), and other statutory requirements.
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- Support the preparation and filing of statutory returns, forms, and disclosure with regulatory authorities.
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- Assist in organizing Board meetings, Committee meetings, Annual General meetings (AGMs), and Extraordinary General Meetings (EGMs).
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- Prepare meeting agendas, notices, minutes, resolutions, and supporting documentation.
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- Maintain statutory registers, records, and corporate documents.
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- Monitor compliance calendars and ensure timely statutory filings.
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- Coordinate with legal, finance, auditors, regulators, and other stakeholders on compliance- related matters.
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- Assist in corporate governance and regulatory compliance initiatives.
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- Support due diligence, secretarial audits, and internal audits.
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- Track changes in corporate laws and regulatory requirements and support implementation.
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- Ensure proper documentation and record management of all secretarial matters.
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- Support corporate restructuring, the share-related activities, and other secretarial assignments as required.
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Past Experience:

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- Experience in strategic sourcing, procurement,



quality management, and category buying.
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- Proven track record in vendor development, supplier, negotiations, and cost optimization.
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- Experience in managing Furniture & Lighting categories and driving category growth.
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- Strong exposure to quality assurance, inventory planning and supply chain coordination.
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- Experience in leading cross-functional teams and managing business-critical initiatives.
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No. of Work Industry:

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- 3+ years of experience across Retail, Manufacturing, Corporate sector or E-commerce sectors.
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- Exposure to 3-5 relevant industries preferred.
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Role:

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- Individual Contributor
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Qualification:

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- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
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- LLB preferred
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- Additional certifications in Corporate Law, Compliance, or Governance will be an advantage.
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Skills:

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- Corporate Secretarial Compliance
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- Companies Act & Regulatory Compliance
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- Board & Committee Meeting Management
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- Corporate Governance
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- Statutory Filings & Documentation
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- Legal & Regulatory Coordination
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- Secretarial Audit Support
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- Documentation & Record Management
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- MS Office Proficiency
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- Communication & Stakeholder Management
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Knowledge & Skills:

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- Robust knowledge of the Companies Act, Secretarial Standards, and Corporate Governance practices.
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- Understanding of statutory filings, board processes, and regulatory compliance requirements.
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- Knowledge of legal documentation and compliance frameworks.
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- Proficiency in MS Office and compliance management tools.
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- Ability to interpret regulations and ensure timely compliance.
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📌 Assistant Company Secretary (Faridabad)
🏢 FABINDIA
📍 Faridabad