Job Title: Secretary / Executive Assistant to the CEO

Location:Company Headquarters - Mumbai
Office-based with mobility for errands and Coordination tasks_

Department:Executive Office / Administrative Support

Reports To:Chief Executive Officer (CEO)

Key Responsibilities
Executive Support
Assist the CEO in managing daily priorities, tasks, and follow-ups.
Maintain and organize the CEO’s calendar: schedule appointments, meetings, events, and calls.
Remind the CEO of significant deadlines and ensure all engagements are well-prepared and timely.
Coordination & Follow-Ups
Follow up with internal departments and external parties on matters delegated by the CEO.
Keep the CEO updated with relevant operational developments and pending tasks.
Travel & Logistics
Liaise with travel agencies and service providers to book domestic and international flights, hotels, transportation, etc.
Prepare travel itineraries and ensure all logistics are in place for smooth travel experiences.
Gifting & Personal Coordination
Handle personal and corporate gift booking,



purchase, and delivery logistics.
Coordinate for special occasions, event RSVPs, or external communication as directed by the CEO.
Driving & Mobility
Should possess a valid driver’s license and be capable of performing tasks that require travel or in-person Coordination (e.g., submitting documents, collecting parcels, attending errands).
Administrative Support
Maintain confidential records, digital files, and folders as per company standards.
Prepare basic reports, presentations, meeting minutes, or summaries when needed.
Availability & Discretion
Be available for urgent tasks beyond standard working hours when required.
Uphold confidentiality, loyalty, and professionalism at all times.

Key Requirements

Education:
Graduate in Business Administration, Commerce, Arts, or any equivalent field.
Additional training in office administration or secretarial work is a plus.

📌 Executive Assistant To Ceo Wadala
🏢 Shiny Shipping and Logistics Private
📍 Wadala