JOB DESCRIPTION & JOB SPECIFICATION

Designation: Executive Assistant

Primary Responsibilities:

To provide direct support to senior management by handling schedules, communication, documentation, and coordination tasks, ensuring smooth functioning of daily business operations.

Reporting Structure :

Reporting to : Managing Director / CEO / Senior Management

Position reporting into this role : NA

Required Skills:
Excellent written and verbal communication skills
Solid organizational and time management skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Ability to handle confidential information with discretion
Problem-solving and multitasking abilities
Qualified behavior and people-handling skills
Attention to detail in documentation and reporting
Basic knowledge of business correspondence and record keeping

Key Result Areas

Internal:
Managing calendars, meetings, and appointments of senior management
Preparing presentations, reports, and documentation on time
Coordinating between departments for follow-ups and task completion
Maintaining confidential company records and files
Ensuring smooth flow of internal communication

External:




Handling client/vendor communication on behalf of management
Assisting with travel bookings, event coordination, and external meetings
Managing emails, calls, and correspondence with professionalism
Building robust relationships with external stakeholders through timely communication

Primary Internal Interactions

Senior Management (CEO/Director), Department Heads (HR, Sales, Finance, Operations, etc.), Administrative and support teams

Primary External Interactions

Clients and vendors, Business partners and stakeholders, Travel agents, event coordinators, and service providers

Educational Qualification:

Bachelor’s degree in Business Administration, Commerce, Arts, or related fields, MBA or diploma in Administration/Secretarial Practice (preferred but not mandatory)

Work Experience:

0 to 2 years of experience as an executive assistant, personal assistant, or in an administrative support role, Fresher MBA graduates with excellent communication skills may also be considered

Pay: ₹15,000.00 - ₹17,000.00 per month

Work Location: Hybrid remote in Surat, Gujarat (Surat)

📌 Executive Assistant/office Manager Surat
🏢 The Business Mentors
📍 Surat