Office Administration & Travel Desk Executive

Job Purpose To manage day-to-day office administration activities and coordinate employee travel requirements, ensuring smooth and effective administrative and travel support across the organization.

Key Responsibilities

Office Administration
Manage day-to-day administrative activities and ensure smooth functioning of the office.
Coordinate with vendors and service providers for office-related requirements.
Maintain records, documents, bills, invoices, and administrative reports.
Manage office supplies, stationery, and other essential requirements.
Coordinate housekeeping, maintenance, security, and other facility-related activities.
Support internal teams with administrative requirements and coordination.
Assist in organizing meetings, events, and other office activities.
Address and resolve routine administrative issues in a timely manner.

Travel Desk
Coordinate domestic and international travel arrangements for employees.
Manage flight, hotel, and transportation bookings as per company policies.
Coordinate with travel agencies and other travel service providers.
Assist employees with travel itineraries, confirmations, cancellations, and rescheduling.




Maintain travel records and ensure proper documentation for business travel.
Track travel expenses, bills, and invoices and coordinate for timely processing.
Support employees with travel-related queries and requirements.
Ensure travel arrangements are cost-effective and aligned with company guidelines.

Required Skills
Good communication and coordination skills.
Solid organizational and time-management abilities.
Basic knowledge of MS Office/Google Workspace.
Ability to manage multiple tasks and work with different teams.
Good vendor and service-provider coordination skills.
Attention to detail and record-keeping skills.
Ability to handle travel bookings and administrative activities efficiently.
Education & Experience
Graduate in any discipline.
1–4 years of experience in office administration, travel desk, facility management, or a similar role.
Experience in corporate travel coordination will be an added advantage.

Advantages:
Flexible schedule
Food provided
Health insurance
Leave encashment
Paid sick time
Paid time off
Provident Fund

Work Location: In person

📌 Administration Executive Vadodara (India)
🏢 Matrix Comsec
📍 India