Job Description: Personal Secretary to BusinessmanLocation: Bangalore, Karnataka
Job Type: Full-Time (may require travel and extended hours)
Reports To: Director/Business Owner
About the RoleWe are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a rapid-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.
Key ResponsibilitiesCalendar & Meeting Management
- Manage and maintain the businessman's daily, weekly, and monthly calendar
- Schedule, confirm, and reschedule meetings, appointments, and calls
- Prioritize and resolve scheduling conflicts
- Prepare meeting agendas, briefing notes, and follow-up action items
- Coordinate with internal teams, clients, and external stakeholders for meeting logistics
Travel Coordination
- Plan and book domestic and international travel (flights, hotels, visas, car rentals)
- Accompany the businessman on business trips as required
- Manage itineraries and ensure smooth, on-time travel arrangements
- Handle last-minute travel changes and contingencies
- Manage travel-related expenses and reconciliation
Administrative & Personal Support
- Screen and manage calls, emails, and correspondence
- Draft letters, presentations, reports, and other documents
- Maintain confidential files and records
- Liaise with family members, household staff, or personal contacts as needed
- Handle personal errands and appointments as required
- Manage expense reports and reimbursements
Coordination & Liaison
- Act as a bridge between the businessman and internal/external stakeholders
- Coordinate with drivers, office staff, and vendors
- Maintain strict confidentiality of business and personal matters
Requirements
- Education: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferre
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