Job Description – Sample Coordinator

Location: Surat
Experience: 1–3 Years
Employment Type: Full-Time

Key Responsibilities

- Manage end-to-end sample coordination across Pan-India locations.
- Coordinate with Sales Heads, Sales Teams, Stock/Warehouse, Dispatch, Branches, and Clients for sample requirements.
- Arrange and track samples required for client visits, display installations, demonstrations, and gifting.
- Maintain accurate records of all sample inward, outward, dispatch, and return movements.
- Track sample parcels and ensure timely delivery and return after completion of the requirement.
- Coordinate sample returns and follow up on all pending samples.
- Verify returned samples for quantity, condition, and damages in coordination with the concerned Technical Team.
- Ensure returned samples are properly counted and added back to stock.
- Track CR parcels, mismatch/replacement orders, and other special sample movements.
- Maintain branch-wise sample records and coordinate for branch audits and discrepancy closure.
- Prepare sample tracking,



pending return, and reconciliation reports.
- Ensure complete and accurate documentation throughout the sample lifecycle, from dispatch to final return/closure.

Requirements

- 1–3 years of experience in Sample Coordination, Sales Coordination, Warehouse, Inventory, or Logistics.
- Good knowledge of MS Excel and ERP/software.
- Strong coordination, follow-up, and communication skills.
- Good attention to detail and documentation skills.
- Experience in Building Materials, Manufacturing, or Architectural Products will be preferred.
- Comfortable coordinating with Pan-India teams and locations.

Key Skills

Sample Management | Sample Tracking | Return Coordination | Stock Coordination | Sales Coordination | Logistics | ERP | MS Excel | Branch Audit | MIS Reporting | Follow-up

Pay: ₹25,000.00 - ₹35,000.00 per month

Advantages:

- Provident Fund

Work Location: In person

📌 Sampling & Return Coordinator _ Varachha , Surat (India)
🏢 Dolphy India
📍 India