JOB PURPOSE

The Admin Manager will be responsible for managing corporate and operational administration across all locations, facilities, vendor coordination, employee services and administrative controls across King Group Hospitality. The role will ensure smooth, cost-effective and compliant administrative operations for the corporate office and business locations.

1. Administration & Office Management

· Manage day-to-day administrative operations of the corporate office and support business locations.

· Ensure availability and effective management of office supplies, stationery, equipment and essential services.

· Maintain administrative records, documents, licenses and agreements.

· Establish and monitor administrative SOPs, processes and controls.

· Coordinate internal meetings, events, travel and other administrative requirements.

2. Facilities & Infrastructure Management

· Oversee office and facility maintenance, housekeeping, security, pest control, utilities and other facility services.

· Coordinate repairs, preventive maintenance and facility-related requirements with internal teams and external vendors.

· Ensure a safe, clean, functional and professional workplace environment.

· Coordinate office moves, renovations, new-site setup and facility improvement projects.

3. Vendor & Procurement Management

· Manage administrative vendors and service providers, including negotiations, contracts and service-level expectations.

· Obtain quotations, evaluate vendors and ensure cost-effective procurement of administrative requirements.

· Monitor vendor performance, service quality, invoices and payment documentation.

· Maintain an updated database of vendors, contracts and renewal dates.

· Ensure procurement follows approved company policies and controls.

4. Hospitality / Restaurant Administration Support (India)

· Coordinate administrative requirements for restaurants and other operating locations.

· Support outlet teams with licenses, permits, statutory documents and administrative services.

· Coordinate procurement and maintenance of common administrative assets and equipment.





· Track administrative expenses and ensure timely submission of supporting documents.

· Partner with Operations and HR to resolve location-level administrative issues.

5. Employee Services & HR Administration

· Support employee-related administrative requirements including joining formalities, biometric registrations, access, and workplace facilities.

· Coordinate employee transportation, accommodation, travel and other support services where applicable across all locations

· Maintain employee-related administrative records in coordination with HR.

· Support employee engagement activities, celebrations and internal events.

· Act as a point of contact for general workplace and administrative concerns.

6. Compliance, Safety & Controls

· Ensure timely renewal and maintenance of applicable office and facility licenses, registrations and contracts.

· Coordinate workplace safety, fire-safety, emergency preparedness and security requirements with relevant stakeholders.

· Maintain proper documentation for audits and statutory inspections.

· Implement administrative controls to minimise operational risks, wastage and unauthorised expenses.

· Ensure confidentiality and appropriate handling of company documents and information.

7. Budgeting, MIS & Cost Control

· Prepare and monitor the annual administration and facilities budget.

· Track monthly administrative expenses against budget and highlight variances.

· Prepare management reports on administration costs, vendors, facilities and key services.

· Identify opportunities for cost reduction without compromising service quality.

· Maintain accurate records of assets, contracts, renewals and recurring expenses.

QUALIFICATIONS & EXPERIENCE





· Bachelor’s degree in Business Administration, Management, Commerce or a related field.

· 5–8 years of relevant experience in Administration, Facilities or General Administration.

· Experience in hospitality, restaurants, F&B;, hotels or multi-location businesses preferred.

· Hands-on experience in vendor management, facilities, procurement and office administration.

· Working knowledge of MS Office / Excel and administrative reporting.

· Knowledge of basic statutory, safety and facility compliance requirements will be an advantage.

KEY COMPETENCIES

· Robust administrative and organisational skills

· Vendor and facilities management

· Cost control and budgeting

· Negotiation and procurement skills

· Problem-solving and decision-making

· Strong communication and coordination

· Attention to detail and follow-through

· Service-oriented approach

· Ability to manage multiple locations and priorities

· Integrity, confidentiality and ownership

KEY PERFORMANCE INDICATORS (KPIs)

· Smooth and uninterrupted administrative operations

· Timely resolution of facility and maintenance issues

· Vendor service quality and SLA adherence

· Administrative cost optimisation against budget

· Timely renewal of licenses, contracts and statutory documents

· Accuracy of administrative records and MIS

· Workplace safety, cleanliness and facility standards

· Employee satisfaction with administrative services

IDEAL CANDIDATE

The ideal candidate will be a hands-on administration professional with strong experience in facilities, vendor management and workplace services, preferably within the hospitality/F&B; industry. The candidate should be organized, service-oriented, commercially aware and capable of independently managing multiple administrative priorities and locations.

Job Type: Full-time

Pay: ₹500,000.00 - ₹600,000.00 per year

Application Question(s):

- Do you have restaurant industry experience? If yes, how many years?

Experience:

- Accounting: 9 years (Required)

Work Location: In person

📌 Manager - Administration / Assistant Manager - Administration (India)
🏢 King Group Hospitality
📍 India