Profile Summary

The Maintenance Storekeeper is responsible for maintaining proper records of maintenance materials, spare parts, and tools. The role includes receiving, storing, and issuing materials, maintaining stock records, monitoring inventory levels, raising indents, handling returned materials, coordinating with the Maintenance and Purchase teams, and preparing stock and MIS reports.

Key Responsibilities

- Maintain accurate and up-to-date records of all maintenance materials, spare parts, tools, and inventory transactions, including receipts, issues, returns, and transfers.
- Issue required materials and spare parts to maintenance teams against proper records and ensure acknowledgement/signature of the receiving person.
- Maintain daily records of job cards, materials and spare parts issued/returned, completion status, and material consumption for MIS purposes.
- Monitor stock levels and maintain optimum inventory to avoid stock-outs or unnecessary excess stock. Raise indents for items required for replenishment.
- Coordinate with the Maintenance In-charge and Supervisors to assess material requirements, follow up on pending indents/orders, and ensure timely availability of required materials.
- Inspect materials received to ensure quantity, quality, and specifications are as required, and coordinate with the Purchase Department for defective, damaged, or incorrect materials and their replacement.
- Ensure all replaced/removed spare parts are returned to the store and properly recorded for further action.




- Maintain the store in an organized manner by properly arranging, labelling, and storing materials for easy identification and quick access, especially for critical/emergency maintenance requirements.
- Conduct regular physical stock verification and monthly inventory audits, reconcile physical stock with records, and identify and address any discrepancies.
- Process returned materials from maintenance teams, inspect their condition, and restock reusable items with proper records.
- Maintain proper filing of store documents and ensure all inventory records and related paperwork are complete, accurate, and up to date.
- Prepare monthly MIS and detailed reports covering stock position, material received/issued, material consumption, pending and attended complaints, room maintenance cost, discrepancies, and other required inventory information.
- Ensure proper storage, handling, and inventory procedures are followed as per organizational policies, safety requirements, and applicable regulations.
- Identify opportunities to improve store, inventory, and material management processes and follow positive inventory management practices.
- Participate in relevant training and keep updated with applicable inventory management procedures and practices.
- Respond to official emails, internal requests, and provide required material/stock information to the concerned departments.
- Perform any other work assigned by the Reporting Officer.

Pay: ₹18,000.00 - ₹22,000.00 per month

Work Location: In person

📌 Store Keeper (Gurugram)
🏢 SGT University
📍 Gurugram