– Tender Executive

Company Name: Houston Systems Private Limited

Address: D 148, EPIP, Kasna, Surajpur Site V, Greater Noida, Uttar Pradesh 201310 Designation: Tender Executive

Department: Tender / Business Development

Experience: 1–3 Years

Location: Greater Noida, Uttar Pradesh

Employment Type: Full-Time

Job Summary

We are looking for a Tender Executive responsible for managing the end-to-end tendering process, including tender identification, tender document analysis, eligibility assessment, preparation of technical and commercial documentation, bid submission, tender tracking, and post-bid coordination.

The ideal candidate should have hands-on experience with GeM and Government/e-Tendering portals, strong documentation skills, attention to detail, and the ability to manage multiple tenders within strict deadlines.

Key Responsibilities

Search and identify relevant tenders on GeM and other Government/e-Tendering portals.

Analyse tender documents, specifications, BOQ, ATC, eligibility criteria, terms & conditions and corrigenda.

Prepare tender summaries, eligibility assessments and compliance checklists.

Verify requirements related to turnover, past experience, certifications, OEM authorization, EMD, ePBG/Performance Security, MSE/MII and other tender-specific conditions.

Prepare technical compliance sheets against tender specifications.

Coordinate with Sales, Technical, Finance, OEMs and Management for required tender documents and approvals.

Prepare, compile and upload technical and commercial bid documents.

Submit bids on GeM and other e-Tendering portals within the prescribed deadlines.

Ensure all mandatory documents are correctly prepared and uploaded before bid submission.

Track corrigenda, pre-bid meetings, bid opening, technical evaluation, commercial evaluation, RA and tender results.

Handle tender-related clarifications and coordinate responses with the concerned teams.





Support post-award activities including LOA/PO/GeM Order, Performance Security/ePBG, agreements and other documentation.

Maintain proper records of participated tenders, submitted bids, tender status, documents and important deadlines.

Prepare regular tender MIS and status reports for management.

Ensure timely follow-up on pending documents and tender-related activities.

Required Skills

Hands-on knowledge of GeM portal and Government Tendering Process.

Good understanding of tender documents, ATCs, BOQs, eligibility criteria and technical specifications.

Strong technical documentation and compliance-checking skills.

Good working knowledge of MS Excel, MS Word and PDF documents.

Strong attention to detail and accuracy.

Good communication and coordination skills.

Ability to manage multiple tenders and strict deadlines.

Valuable analytical and problem-solving ability.

Strong follow-up skills with internal teams and external/OEM stakeholders.

Preferred Experience

1–3 years of experience in GeM / Government / E-Tendering.

Experience in technical bid preparation and compliance documentation.

Experience in handling EMD, BG, Performance Security/ePBG and post-award formalities.

Experience with technical products/services, security systems, access control, electronic security, IT infrastructure or related industries will be an added advantage.

Educational Qualification

Candidates with a technical diploma/degree or relevant tendering experience will be preferred.

Key Competencies

Attention to detail

Tender & compliance analysis

Time management

Documentation accuracy

Coordination & follow-up

Problem solving

Ability to work under deadlines

Ownership and responsibility

Key Performance Areas

Accurate and timely tender analysis

Timely submission of error-free bids

Complete compliance with tender requirements

Effective coordination for required documentation

Proper tracking of tender deadlines and status

Accurate maintenance of tender records and MIS

📌 Tender Executive (Sadar Bazaar)
🏢 Houston Systems
📍 Sadar Bazaar