Greetings!!!

We are hiring for E-Procurement & Tender Executive

:

Exp:2+ Years

Qualification: Bcom/MBA/Btech

Salary: Based upon previous CTC

Location: Suchitra

Day shift

6 days working(All saturdays half day)

Key Responsibilities:

1. Tender Opportunity Monitoring & Qualification

- Monitor GeM, CPPP, DRDO, ISRO, HAL, defence, PSU, state e-procurement, and customer-specific portals for relevant opportunities.
- Review tender notices, technical specifications, eligibility criteria, scope, quantities, delivery requirements,commercial conditions, and submission deadlines.
- Evaluate bid relevance and prepare concise opportunity summaries highlighting qualification requirements,risks, costs, and actions required.
- Track corrigenda, date extensions, pre-bid meetings, clarifications, amendments, and portal notifications until tender closure.

2. Bid Preparation & Submission

- Prepare technical and commercial bids, compliance statements, price schedules, declarations, undertakings,authorization letters, and supporting documentation.
- Coordinate with management, suppliers, finance, technical teams, and customers to obtain quotations,datasheets, certificates, delivery commitments, and required approvals.
- Verify that each submission is complete, correctly formatted, digitally signed, and uploaded within thestipulated deadline.
- Maintain version control and a complete tender-wise file containing the enquiry, bid, correspondence,acknowledgements, and final submission records.

3. Commercial Coordination & Pricing

- Prepare commercial workings covering supplier cost, currency, duties, freight, GST, HSN, margins, delivery,warranty, and payment terms.
- Ensure quotations and bids remain consistent with tender conditions and approved commercial strategy.
- Manage EMD, tender fees, bank guarantees, security deposits, performance guarantees, and applicableexemption documents.
- Participate in online price bids, reverse auctions, and commercial negotiations only after obtaining management approval.
- 1. Portal,



Registration & Digital Controls

- Maintain and regularly update company registrations, vendor profiles, product listings, credentials, and
- supporting certificates across procurement portals.
- Operate and maintain Digital Signature Certificates used for online bid submissions and monitor their
- validity.
- Ensure statutory, banking, MSME, GST, authorization, and company documents available on portals remain
- current and accurate.
- Protect portal access, confidential pricing, customer information, and commercial documents with strict
- access discipline.
- 1. Post-Bid, Order & Documentation

- Track technical evaluation, commercial evaluation, clarification requests, bid status, awards, purchase
- orders, and unsuccessful outcomes.
- Coordinate pre-bid and post-bid queries and submit customer clarifications accurately within the requested
- timeline.
- Review purchase orders against the submitted bid and escalate deviations in price, taxes, quantity, delivery,
- warranty, or payment terms.
- Track delivery schedules, inspection requirements, dispatch documentation, invoicing, payment milestones,
- and closure of security instruments.
- Maintain clear traceability from opportunity identification through order execution and payment realization.
- 1. Process Discipline, MIS & Internal Controls

- Maintain a live tender tracker covering opportunities, owners, values, deadlines, bid status, pending
- documents, results, orders, and next actions.
- Prepare weekly MIS reports on opportunities identified, bids submitted, success rate, pending clarifications,
- upcoming deadlines, and orders under execution.
- Use maker-checker discipline; no bid, quotation, or commercial commitment should be submitted without
- complete verification and approval.
- Follow structured daily and weekly checklists and escalate missing documents, portal issues, commercial
- risks, and approaching deadlines early.
- Maintain organized digital and physical records with consistent naming, indexing, confidentiality,

Pay: ₹25,000.00 - ₹50,000.00 per month

Advantages

- Food provided

Work Location: In person

📌 Tender Executive (Hyderabad)
🏢 fullfillcompliances
📍 Hyderabad