Job Title: Tendering Engineer – Post-Tender Activities

Department: Tendering / Commercial / Project Coordination

Experience: 2–5 years in Government / Utility / EPC / Electrical Industry

Location: PUNE

Employment Type: Full-time

Job Summary

We are looking for a Tendering Engineer responsible for managing post-tender activities, government order execution coordination, commercial documentation, utility communication, inspections, SAP activities, banking instruments, and coordination with government offices.

The candidate should have valuable knowledge of Government/Utility orders and be capable of independently coordinating between customers, internal departments, project teams, finance, stores, inspection agencies, and government offices.

Key Responsibilities

1. Post-Tender & Order Management

- Handle activities after receipt of Government/Utility Purchase Orders, LOAs, and Work Orders.
- Review Purchase Orders, LOAs, contracts, BOQs, specifications, delivery schedules, payment terms, LD clauses, and other commercial conditions.
- Prepare and process Order Acceptance and related correspondence.
- Maintain proper records of orders, amendments, correspondence, and contractual documents.
- Coordinate with internal departments for timely execution of orders.

1. Government & Utility Communication

- Coordinate with Government Departments, State Electricity Boards/Utilities, PSUs, and other customers.
- Prepare official letters, emails, submissions, clarifications, and replies.
- Coordinate with customer representatives and project authorities regarding order execution.
- Follow up on approvals, drawings, inspection, dispatch, billing, and payment-related matters.
- Attend meetings and make visits to Government/Utility offices as required.

1. Inspection Coordination

- Prepare and submit Inspection Calls as per customer requirements.
- Coordinate inspection schedules with Government/Utility inspectors and third-party inspection agencies.
- Arrange inspection-related documents, test reports, QAPs, drawings, and other required records.
- Coordinate with production, QA/QC, stores,



and customers for successful completion of inspections.
- Follow up for inspection clearance/release notes and related documentation.

1. SAP – Sales & Order Activities

- Create and maintain SAP Sales Orders (SO) based on Purchase Orders.
- Coordinate creation and maintenance of SAP Customer Master.
- Coordinate creation and maintenance of SAP Material Master.
- Verify PO vs. SAP SO details including quantities, specifications, delivery schedules, prices, taxes, and other relevant information.
- Coordinate with SAP/ERP, sales, commercial, stores, and finance teams for order processing.

1. Commercial Invoicing

- Coordinate preparation and submission of commercial invoices against supplies/services.
- Verify invoice requirements as per PO/contract.
- Coordinate GST invoices, supporting documents, e-way bills, delivery documents, inspection certificates, dispatch documents, and other billing documents.
- Follow up with customers for invoice acceptance and payment processing.
- Coordinate with Finance/Accounts for reconciliation and outstanding payments.

1. LC / BG / ABG Activities

- Coordinate with Finance and Banks for:

- Letter of Credit (LC)

- Bank Guarantee (BG)

- Advance Bank Guarantee (ABG)
- Performance/Contract Guarantees and other contractual banking instruments.
- Review validity, amount, expiry, claim period, and other requirements against the PO/contract.
- Coordinate issuance, amendment, extension, submission, and release of bank guarantees.
- Maintain records and ensure timely renewal/extension of instruments.

1. Government Office Visits

- Visit Government Departments, Electricity Utilities, PSUs, and customer offices for official follow-ups.




- Coordinate submission and acknowledgement of documents.
- Follow up on pending approvals, inspections, invoices, payments, guarantees, and other order-related matters.
- Maintain professional communication and relationships with customer officials.

1. Internal Coordination

- Coordinate with Sales, Production, Purchase, QA/QC, Stores, Logistics, Finance, Accounts, and Management.
- Track order execution milestones and communicate pending actions to concerned departments.
- Prepare status reports and management updates.
- Escalate critical delays, commercial issues, and contractual risks to management.

Required Skills
- Good knowledge of Government/Utility Purchase Orders and post-order processes.
- Experience in inspection coordination and Government customer communication.
- Working knowledge of SAP Sales Order (SO), Customer Master, and Material Master.
- Knowledge of commercial invoicing and GST documentation.
- Understanding of LC, BG, ABG, Performance Bank Guarantee, and related commercial documentation.
- Good knowledge of MS Excel, Word, and email communication.
- Strong documentation and follow-up skills.
- Good written and verbal communication skills.
- Willingness to travel and visit Government/Utility offices.
- Ability to coordinate multiple orders and activities simultaneously.

Preferred Qualification Diploma / B.E. / B.Tech in Electrical/Electronics/Mechanical Engineering or equivalent.

Candidates with experience in Electrical Equipment, Cables, EPC, Power Transmission/Distribution, Government Utilities, PSU, or similar industries will be preferred.

Key Performance Areas

- Timely Order Acceptance

- Accurate SAP SO creation
- Customer & Material Master coordination

- Timely Inspection Call submission

- Successful inspection coordination

- Timely invoicing and documentation

- LC/BG/ABG compliance
- Order execution follow-up

- Government/Utility coordination
- Timely resolution of customer issues
- Effective coordination with internal departments

📌 Tendering Engineer (Pune)
🏢 FINOLEX J-POWER SYSTEMS
📍 Pune