Team Member-Secretarial-KMPL-SUPPORT SERVICES-Secreterial Function: Secretarial Location: Kotak Infinity, Infinity IT Park, 6 th Floor, near Film City road, Malad (East) Job Role: Secretarial Team Member Number of positions: 1 (One) Work experience: Relevant work experience of 0-1 years Grade: M2/M3 Reporting: Company Secretary Qualification: Company Secretary (CS membership) preferable experience with SEBI LODR / RBI compliances : Will be part of the Secretarial Team and responsible for the following: Companies Act related: Preparation of applicable ROC forms, filing

- Preparation of agenda and notes to agenda for the Board / Committee level meetings
- Draft Minutes preparation, follow ups, etc.
- Uploading in paperless module
- Preparation of extracts of the minutes of the meetings, resolutions
- Circular resolutions Declarations relating to trading code of conduct; annual declarations/disclosures
- Board evaluation
- Verifying Charge forms, signing of CS’s DSC
- Website updation
- Covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents
- SEBI Compliances related: Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI LODR requirements/Stock Exchange SEBI compliances for Committee / Board agenda Inspection of the trades of Designated persons/affected persons and compliance to Trading code of Conduct Structural Digital Database compliance Scores,



Smart ODR compliances RBI Compliances related: Support to RBI compliance team on secretarial/other matters CSR related: CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team
- CSR related work: MOUs, Payments/Release letters, Receipts, etc.

Others: DSC register updation

- Follow ups
- Procuring DSCs, etc. To check directors/members availability for Committees, Board &
- GM meetings
- Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable) Updation of Attendance registers (directors, invitees, auditors, etc.)
- Organize time / date / meeting rooms, sending reminders for the meetings Maintenance of files
- Arranging All Committee and Board files Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.
- Job Skills: Flair for writing Minutes, letters, etc..
- Ensure timeliness and meeting of deadlines
- Ability to handle pressure / do multi-tasking
- Upto date on all the Guidelines/Provisions/regulatory requirements
- Valuable communication skills, confident and a positive attitude;

📌 Secretarial Team Member (Mumbai)
🏢 Kotak Mahindra Bank
📍 Mumbai