Job Summary We are looking for a smart, professional and well-organized Receptionist cum Office Administrator to manage front-office activities and provide administrative support for our infrastructure company. The candidate will be responsible for handling visitors, telephone calls, correspondence, office documentation, meetings, travel coordination and day-to-day administrative activities while maintaining a professional office environment.

Key Responsibilities Reception &

• Front Office Welcome visitors, clients, contractors, consultants and government officials professionally. Attend and route incoming telephone calls and enquiries. Maintain visitor records and coordinate appointments. Manage incoming and outgoing courier, post and documents. Maintain the reception and meeting areas in a professional manner.

Office Administration

Manage day-to-day office administration and coordination. Maintain office files, registers, records and correspondence. Draft routine letters, emails, notices and other official communications. Handle scanning, printing, photocopying and filing of documents. Maintain stationery, office supplies and inventory. Coordinate with housekeeping, security and other office support staff. Coordinate with vendors for office supplies, maintenance and services. Management &

- Meeting Support Schedule appointments and meetings for management. Coordinate meeting rooms and prepare necessary documents. Maintain calendars and provide reminders for important meetings. Assist in preparing MOM (Minutes of Meeting) and follow-up records. Coordinate travel arrangements, hotel bookings and transportation when required.

Infrastructure Project Coordination Support

Coordinate communication between Head Office, project sites, contractors and consultants. Maintain basic records of project-related correspondence. Assist with tender documents, quotations, work orders, agreements and administrative documentation. Maintain records of important licences, certificates,



insurance and other company documents. Follow up with project teams for documents, reports and approvals as instructed by management. HR &

- Accounts Support Maintain basic employee attendance and leave records. Assist HR with interview scheduling and joining documentation. Coordinate employee travel and accommodation.

Assist

Accounts/Admin team with maintaining vendor bills, invoices and petty-cash supporting documents. Maintain confidentiality of employee, management and company information.

Candidate Requirements Education: Graduate in any discipline

- B.Com/BBA or equivalent preferred.

Experience: 2–5 years in Reception, Front Office or Office Administration.

Experience in an Infrastructure, Construction, EPC, Engineering or Real Estate company will be preferred.

Computer Skills: Valuable working knowledge of MS Word, Excel, PowerPoint, email and internet applications.

Communication: Valuable verbal and written communication skills in English, Hindi and Marathi preferred.

Key Skills Professional communication Office administration Documentation & filing MS Office Email correspondence Vendor coordination Meeting coordination Multitasking Time management Telephone etiquette Confidentiality Follow-up skills Preferred Candidate Profile The ideal candidate should be presentable, polite, disciplined and proactive, with strong organizational skills and the ability to coordinate effectively with management, employees, clients, contractors, consultants and project-site teams.

Working Environment: Corporate/Head Office of Infrastructure Company Working Days: As per company policy Salary: As per experience and company standards For an infrastructure company, I’d recommend using the designation “Front Office Executive cum Office Administrator” if you want the position to sound slightly more professional and senior than “Receptionist.”

Pay: ₹12,000.00 - ₹50,000.00 per month

Benefits

- Commuter assistance
- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

📌 Receptionist/Administrator (Pune)
🏢 Bkumar Infra Advisory
📍 Pune