Purchase Manager –

Key Responsibilities

Vendor

Development

 To research potential vendors as per the requirements of Mahindra.

 To ensure accurate and timely vendor registration.

 To collect quotations from various vendors/suppliers against purchase requisition.

 To compare the received quotations for rate quality etc. for analysis and finalization.

 To compare and evaluate offers from vendors/suppliers and carry out audits at supplier end for recent product and for existing product market survey to be done and finalize.

 To develop and maintain cordial relations with vendors.

 To visit vendors as per the requirement.

 To give delivery ratings to vendors.

 To resolve vendor grievances if any occurs.

 To coordinate with finance department for vendor payment, GST return.

Documentation

 To maintain updated records of purchase products, delivery information and invoices.

 To enter order details (e.g., vendors, quantities, prices) into internal databases.

 To prepare reports on purchases, including cost analysis and take approval from costing department.

 To prepare IATF, MSCS audit documentation.

Supplier

Performance monitoring

 To conduct audit for critical supplier at supplier end as per norms set by customer.

 To maintain supplier performance records.

 To coordinate with quality department for vendor rating and supplier audit.

Process and Review

 To monitor that team has arranged the material on time.

 To monitor daily purchase value against budget value.

 To monitor pending order in system.

 To generate all types of purchase orders.

 To track orders and ensure timely delivery.

 To maintain inventory control.

 To review quality of purchase products in accordance with quality department.

 To monitor stock levels and place orders as needed.

 To coordinate with stores staff to ensure proper storage.

 To support and assist management by providing necessary data as and when required.





 To co-ordinate with stores department for inventory and stock controlling.

 To take care of reconciliations of supplier payments with coordination with finance/accounts department.

 To share feedback to suppliers about payment status.

 To attend trade shows and exhibitions to stay up-to-date with industry trends.

 To arrange transport for material return.

 To maintain sales and purchase ratio.

 To get replacement from vendors, in case of rejection from quality.

 To get compensation from vendors, in case of rework/rejection of supplied items.

 To monitor that the vendor has taken follow up whenever required.

 To request IT department for item code creation.

 To negotiate minimum order quantity (MOQ), lead time and credit term.

 To ask for reconciliation whenever required.

 To participate in annual business plan.

 To coordinate with planning department for material requirement and convey the revised lead time for key material to planning department.

 To maintain 5S and kaizen activity.

People

Development,

Culture and

Workplace Ethics

 To impart induction training and on the job training to new joinee.

 To review conflicts of various departments on timely basis and help them to perform better.

 To manage change in situations, requirements and handle resistance to change among team members.

 To maintain healthy, motivating & synergetic environment in the organization.

 To conduct employee engagement activities like conducting themes, spot recognition,

grievance handling and rewards based on monthly performance.

 To maintain positive attitude and enthusiasm.

 To focus on skills-development.





 To contribute to improvements in the workplace.

 To maintain utmost confidentiality and integrity towards the organization.

 To ensure care while using resources provided by the organization like laptops, pen- drives,

etc.

Skills & Competencies:

Behavioural Competencies Preferred Skills

 Leadership skills

 Analytical skills

 Flexibility/Adaptability

 Integrity/Confidentiality

 Communication

 Customer centric approach

 Conflict resolution

 Attention to detail

 Learning agility

 Strong decision making

 Result orientation

 Strong knowledge of purchase & procurement processes – vendor identification, evaluation,

negotiations, and vendor development.

 Proficiency in supplier relationship management

(SRM) - supplier audit, rating, grievance handling,

and performance monitoring.

 Hands-on experience with cost analysis &

negotiations - rate comparison, MOQ, lead time,

credit terms, and finalization.

 Proficiency in inventory & stock control -

monitoring purchase budgets, pending orders, and coordinating with stores/planning for material requirements.

 Familiarity with ERP systems for order generation,

item code creation, reconciliation, and purchase records management.

 Strong knowledge of Industry Trends – ability to attend exhibitions, evaluate market conditions, and identify new vendors.

 Experience in Compliance Management – ensuring supplier compliance with customer and statutory norms.

 Proficiency in MS Office (Excel, Word,

PowerPoint) for purchase reporting, vendor ratings,

and MIS presentations.

Expected Qualification & Required Experience:

Expected Qualification Required Experience

 BE- Mechanical

 Diploma – Mechanical

 Graduate from any stream

 BE- Mechanical – 10 to 12 Years

 Diploma – Mechanical – 12 to 14 Years

 Graduate from any stream – 14 to 16 Years

Pay: ₹60,000.00 - ₹80,000.00 per month

Work Location: In person

📌 Purchase Manager (Ambad)
🏢 Jogeshwari Placement
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