Role & responsibilities

A. Strategic Sourcing & Procurement

- Develop sourcing strategies for insulation and composite materials, fibers, resins, laminates, core materials, chemicals, tooling, packaging, MRO items, and other procurement requirements.
- Manage domestic and import procurement of insulation and composite materials.
- Identify reliable suppliers and alternate sources to ensure continuity of supply and mitigate procurement risks.
- Conduct market research, supplier benchmarking, and price comparisons for key materials.
- Monitor market trends, commodity prices, import costs, and supplier pricing.
- Plan procurement in line with production requirements, customer orders, project schedules, and sales forecasts.
- Ensure timely reordering and adequate availability of critical materials.

B. Vendor Development & Management

- Identify, evaluate, develop, and onboard new domestic and international vendors.
- Conduct technical and commercial evaluation of prospective suppliers.
- Coordinate with Quality, Production, Design, and R&D; teams for technical approval of new materials and vendors.
- Develop alternate and backup vendors for critical materials.
- Negotiate pricing, payment terms, MOQ, lead time, credit terms, freight, and other commercial conditions.
- Maintain and update the Approved Vendor List (AVL).
- Monitor vendor performance in terms of quality, delivery, pricing, responsiveness, and service.
- Drive continuous vendor performance improvement and cost optimization.

C. Customer Requirement & Product Development

- Understand the technical requirements of customers and identify the right insulation or composite material to match their application requirements.
- Work with customers and internal technical teams to understand material specifications, application requirements, performance parameters, and industry standards.
- Identify suitable products/materials from existing suppliers or develop new sourcing solutions where required.
- Support product development based on customer requirements.
- Coordinate with suppliers, Quality, Design/R&D;, and Production for samples, trials, technical approvals, and product development.
- Support requirements arising from industries such as:

a) Electro-Mechanical b) Electronics c) New Energy d) Metal Processing e) Transformer & Switchgear f) Motor & Electrical Equipment g) Other Industrial Applications D. Technical Procurement & Commercial Support

- Understand BOMs,



technical specifications, drawings, material grades, and application requirements.
- Evaluate material suitability based on mechanical, thermal, electrical, and chemical requirements.
- Support the Sales team with technical and commercial inputs for customer enquiries and project closures.
- Identify suitable materials, suppliers, alternatives, and cost-effective sourcing options for ongoing and new projects.
- Coordinate with suppliers for technical documentation, specifications, samples, certifications, and approvals.
- Provide procurement inputs during new product development and project evaluation

E. Sales & Business Development Support

- Provide commercial and technical procurement support to the Sales team for closure of projects.
- Support Sales with material availability, supplier pricing, lead times, MOQ, and alternative material options.
- Coordinate internally to ensure smooth execution of customer requirements after order confirmation.
- Support Upselling and Cross-selling opportunities by identifying additional suitable insulation/composite products for existing customers.
- Identify opportunities for recent products and applications based on customer requirements and market trends.
- Support Sales in developing solutions that are commercially viable and competitively priced.

F. Costing, Estimation & Price Management

- Coordinate with the Costing & Estimation team for regular material cost updates.
- Provide inputs for monthly price updates, costing, estimation, and quotation preparation.
- Maintain and communicate supplier price changes and their impact on product costing.
- Support development of appropriate discount structures and commercial pricing.
- Conduct cost benchmarking and cost-breakdown analysis.
- Negotiate with suppliers to achieve cost savings and improved commercial terms.
- Develop long-term price agreements/rate contracts wherever applicable.
- Identify opportunities for cost reduction and value engineering without compromising quality or customer requirements.

G.



Supply Chain Planning & Reordering

- Plan the supply chain for key insulation and composite materials based on sales forecasts, customer orders, consumption patterns, production plans, and inventory levels.
- Monitor stock levels and establish appropriate reorder levels, safety stock, and lead times for critical materials.
- Ensure timely reordering to avoid stock-outs and supply disruptions.
- Coordinate with Stores, Sales, Production, and suppliers for material planning and availability.
- Track pending orders, material in transit, expected delivery dates, and delays.
- Proactively identify potential supply constraints and implement corrective actions.

H. Procurement Operations & Import Management

- Manage the PR-to-PO procurement cycle and ensure timely purchase order issuance.
- Handle import procurement activities including supplier coordination, commercial terms, shipment planning, and documentation.
- Coordinate with Logistics/EXIM teams for timely movement and clearance of imported materials.
- Monitor purchase orders, delivery schedules, shipments, and material receipt.
- Coordinate GRN and invoice reconciliation with Stores and Finance.
- Resolve supply, quality, quantity, documentation, and delivery-related issues with vendors.

I. Inventory & Supply Continuity

- Monitor inventory levels for critical raw materials and finished/stock products.
- Minimize stock-outs, excess inventory, slow-moving inventory, and emergency purchases.
- Develop alternate sourcing strategies for critical and long-lead-time materials.
- Ensure procurement decisions support both customer service levels and working-capital optimization.
- Maintain visibility of upcoming material requirements and supply risks.

J. Compliance, Documentation & MIS

- Ensure procurement activities comply with company policies, commercial terms, and approval processes.
- Maintain complete and audit-ready procurement and vendor documentation.
- Maintain vendor records, quotations, comparative statements, POs, contracts, technical documents, and approvals.
- Support ISO and quality documentation requirements.

- Prepare and maintain

- Monthly Procurement Dashboard

- Vendor Performance Scorecard

- Cost Saving Tracker

- Procurement Ageing Report

- Material Availability/Planning Report

- Critical Material Risk Register
- Vendor & Price Benchmarking Reports

📌 Procurement Specialist (Mumbai)
🏢 Sam Composites
📍 Mumbai