AEDEN FRUITS INTERNATIONAL PVT LTD

Personal Secretary to Managing Director

Panangad, Kerala

POSITION DETAILS

Position Title

Personal Secretary to Managing Director

Department

Office of MD / Executive Office

Reports To

Managing Director

Location

Aeden HQ, Panangad, Kerala

Employment Type

Full time, Permanent

Salary Range

₹60,000 per month

ABOUT AEDEN FRUITS INTERNATIONAL

Aeden Fruits International Pvt Ltd is a leading fruit and agricultural products enterprise operating across India. We operate with a people-first philosophy, emphasizing structured employee experience and professional development across our teams in Kerala, Mumbai, Chennai, and Bangalore.

ROLE OVERVIEW The Personal Secretary to the Managing Director is a pivotal executive support role requiring exceptional organizational skills, discretion, and the ability to manage complex, multi-location responsibilities. You will serve as the primary administrative and logistical bridge between the MD and internal/external stakeholders, ensuring seamless executive operations.

KEY RESPONSIBILITIESExecutive Support

· Manage the MD's calendar, schedule meetings, and coordinate across stakeholders

· Prepare briefing documents, meeting agendas, and minutes

· Draft and proofread executive correspondence

· Maintain confidentiality of sensitive corporate matters

Travel & Logistics

· Coordinate domestic and international travel (flights, hotels, visas, itineraries)

· Organize travel expense documentation and reimbursement workflows

· Arrange ground transportation and accommodation

· Prepare travel dossiers with relevant briefing materials

Administrative Operations

· Manage office operations and vendor relationships

· Coordinate with HR, Finance, and department heads on MD directives

· Track action items and follow-ups

· Maintain organized filing systems (physical and digital)

Communication & Stakeholder Management

· Screen and prioritize incoming calls, emails, and requests





· Liaise with internal teams and external partners on behalf of the MD

· Prepare presentations and materials for board/senior leadership meetings

· Represent professionalism and discretion in all interactions

Compliance & Documentation

· Maintain records of executive decisions and communications

· Ensure compliance with company policies and legal requirements

· Support audit readiness and documentation requests

REQUIRED QUALIFICATIONSEducation

· Bachelor's degree from a premier business school (e.g., NMIMS, XLRI, JBIMS, ISB, IIM-affiliated or equivalent tier-1 institution), OR Law degree (Bachelor of Laws) with 2+ years of corporate/legal operations experience

Professional Experience

· Minimum 3–4 years of experience in executive secretariat, office management, or corporate administration

· Proven experience supporting C-suite / senior leadership (MD, CEO, or equivalent)

· Track record of managing complex travel logistics and international coordination

Skills & Competencies

· Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

· Strong written and verbal communication in English (fluency in regional languages is a plus)

· Excellent organizational and time-management skills

· Proactive problem-solving and attention to detail

· Ability to handle confidential information with discretion

· Comfort with multitasking and shifting priorities

DESIRABLE QUALIFICATIONS

· Experience in import/export, agribusiness, or FMCG sectors

· Familiarity with international travel procedures (visa processing, compliance)

· Experience with CRM or project management tools





· Proficiency in a second language (Hindi, Malayalam, or other Indian languages)

· Prior exposure to board/governance-level functions

WILLINGNESS TO TRAVEL

· International and domestic travel is a core requirement of this role.

· Frequency: Estimated 20–30% of working time (variable by business needs)

· Scope: Domestic travel across India + international travel (Asia-Pacific, Europe, other regions as needed)

· Flexibility: Ability to travel on short notice and adapt to schedule changes

· Candidacy: Only those willing to undertake international travel should apply

WHAT WE OFFER

· Competitive salary of ₹60,000/month (subject to finalization)

· Professional development opportunities aligned with role growth

· Structured benefits (health insurance, PF, ESI, where applicable)

· Work environment rooted in psychological safety and people-first values

· Exposure to senior leadership and strategic business operations

WORKING CONDITIONS

· Office hours: Flexible, aligned with MD's schedule (often extends beyond standard 9:30–18:30)

· Location: Aeden HQ, Panangad, with occasional work from other locations

· Travel: International travel required (passport validity, immunizations, visa readiness expected)

· Physical demands: Ability to travel, stand, and work during extended office hours during high-demand periods

APPLICATION PROCESS

- To apply:
- Submit a resume highlighting relevant experience in executive support and travel coordination
- Provide a brief cover letter stating your willingness to undertake international travel
- Be prepared to discuss specific examples of complex travel logistics or executive support you've managed

Send applications to: Sam, HR Manager, Aeden Fruits International Pvt Ltd

Email: [email protected]

Pay: ₹12,093.37 - ₹67,124.02 per month

Benefits

- Health insurance
- Leave encashment
- Life insurance
- Paid time off
- Provident Fund

Work Location: In person

📌 Personal Secretary to Managing Director (Kochi)
🏢 Aeden Fruits International
📍 Kochi