Position: Personal Assistant to Managing Director – Manufacturing & Operations

Job Type: Full-time

Location: Jaipur, Rajasthan

Experience: 3–7 years

Industry Preference: Manufacturing | Factory Operations | Mining | Engineering/Industrial Operations

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to the Managing Director to provide executive support in a fast-paced manufacturing and factory operations environment.

The candidate will work closely with the Managing Director and coordinate with Production, Operations, Purchase, Procurement, Stores, Supply Chain, Quality, Maintenance, Logistics, Finance, HR, and Sales teams.

The ideal candidate should understand basic manufacturing and supply chain terminology, be comfortable working with operational MIS/data, and have excellent follow-up and coordination skills.

Key Responsibilities

- Manage the Managing Director’s calendar, meetings, appointments, travel, and daily priorities.
- Coordinate with Mining Operations, plant, production, procurement, purchase, stores, quality, maintenance, logistics, and supply chain teams.
- Prepare and maintain daily/weekly/monthly MIS reports, dashboards, review reports, and management presentations.
- Collect and consolidate operational data from different departments for management review.
- Follow up on production plans, dispatch schedules, material availability, purchase orders, pending procurement, inventory, and delivery commitments.
- Track significant action points, deadlines, production targets, customer commitments, and management decisions.
- Coordinate and follow up on MD review meetings, production meetings, purchase meetings, and operational review meetings.
- Prepare meeting agendas, MOMs (Minutes of Meeting), action trackers, and follow-up reports.
- Coordinate with department heads to ensure timely closure of pending action items.




- Assist the Managing Director in monitoring production, productivity, capacity utilization, inventory, order status, dispatch, and supply chain performance.
- Maintain confidential company, commercial, operational, and management information.
- Prepare presentations and reports using MS Excel, PowerPoint, Word, and other reporting tools.
- Coordinate factory visits, vendor meetings, customer meetings, management reviews, and business travel.
- Assist in tracking CAPEX/OPEX, procurement requirements, vendor follow-ups, and major operational projects.
- Support the Managing Director in special projects, process improvement initiatives, and business reviews.
- Maintain proper documentation and ensure timely circulation of important reports and communications.
- Handle other executive and administrative responsibilities assigned by the Managing Director.

Manufacturing & Supply Chain Knowledge The candidate should be familiar with basic factory and operational terminology such as: Production Planning | PPC | Capacity Utilization | Production Target | Productivity | OEE | BOM | RM/Raw Material | WIP | Finished Goods | Inventory | Stock | Stores | Procurement | Purchase Order/PO | Vendor Management | Lead Time | Material Availability | Dispatch | Logistics | Supply Chain | OTIF | Quality | Rejection | Rework | Maintenance | Downtime | Preventive Maintenance | CAPEX | OPEX | MIS | KPI | MOM | Action Tracker

Knowledge of ERP/MRP systems and manufacturing-related software will be an added advantage.

Candidate Profile





- Bachelor’s degree in any discipline; MBA/PGDM or relevant management qualification will be an advantage.
- 3–7 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, Executive Secretary, or similar role.
- Candidates from manufacturing, engineering, industrial, automotive, FMCG, textile, packaging, or other factory-based industries will be preferred.
- Strong understanding of manufacturing operations and supply chain processes is highly desirable.
- Excellent written and verbal communication skills.
- Strong command of MS Excel, PowerPoint, Word, and email communication.
- Ability to prepare and interpret basic MIS, operational reports, dashboards, and management summaries.
- Strong coordination, follow-up, documentation, and time-management skills.
- Ability to interact professionally with senior management and department heads.
- High level of confidentiality, maturity, integrity, and professional discretion.
- Ability to manage multiple priorities and work in a fast-paced factory/manufacturing environment.
- Strong analytical and problem-solving skills.

Why Join Us?
- Opportunity to work directly with the Managing Director and senior management.
- Exposure to manufacturing operations, supply chain, procurement, production, and business management.
- Opportunity to work across multiple functions and gain broad business exposure.
- Professional and growth-oriented working environment.
- Competitive compensation based on experience and capability.

Application Interested candidates may apply with their updated CV/resume highlighting relevant experience in executive assistance, manufacturing operations, factory coordination, MIS, or supply chain.

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Leave encashment
- Provident Fund

Work Location: In person

📌 Personal Assistant to Managing Director (Udaipur)
🏢 NG Gadhiya Infra
📍 Udaipur