Position: Personal Assistant to Managing Director (PA to MD)

Department: Management / Executive Office

Reporting To: Managing Director

Job Summary

We are looking for a highly organized, proactive, and professional Personal Assistant to support the Managing Director in managing day-to-day administrative, operational, and communication requirements. The role involves handling schedules, correspondence, meetings, documentation, travel arrangements, and confidential information while ensuring smooth coordination with internal and external stakeholders.

Key Responsibilities

- Manage the MD’s calendar, appointments, meetings, and daily schedule.
- Coordinate and organize internal and external meetings.
- Prepare meeting agendas, presentations, reports, minutes, and other documents.
- Handle emails, correspondence, calls, and communications on behalf of the MD when required.
- Maintain confidential records and sensitive business information.
- Coordinate with different departments to follow up on tasks and action points assigned by the MD.
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
- Prepare daily/weekly schedules and reminders for important meetings and commitments.
- Monitor deadlines and follow up on pending matters.
- Assist in preparing business reports, MIS, presentations, and management updates.
- Coordinate with clients, vendors, senior executives, and other external stakeholders professionally.
- Handle administrative tasks and other responsibilities assigned by the MD.




- Ensure the MD is well-prepared for meetings by providing relevant documents and background information.

Required Skills & Qualifications
- Bachelor’s degree in any discipline; MBA or relevant qualification is an advantage.
- 3–7 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting a senior executive.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office, particularly Word, Excel, PowerPoint, and Outlook.
- Ability to handle confidential information with discretion.
- Strong follow-up and coordination skills.
- Professional appearance and interpersonal skills.
- Ability to multitask and work under pressure.
- Strong attention to detail and problem-solving ability.

Preferred Attributes
- Proactive and dependable.
- Good business etiquette and professional conduct.
- Flexible with working hours when required.
- Ability to anticipate the MD’s requirements.
- Robust ownership and ability to work independently.
- High level of integrity and confidentiality.

Key Performance Indicators (KPIs)
- Effective management of the MD’s schedule and commitments.
- Timely completion and follow-up of assigned tasks.
- Accuracy and quality of reports and documentation.
- Efficient coordination with internal and external stakeholders.
- Confidentiality and professionalism.
- Responsiveness and ability to manage priorities effectively.

Feel free to share your cv at [email protected] Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Personal Assistant (Dehradun)
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