Role Summary /n We are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management. /n The role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership. /n Location - Mumbai (Prabhadevi) /n Onsite - 5 Days Working /n Good English Communication Skills. /n Key Responsibilities /n 1.

Office

Administration /n Manage day-to-day office coordination and administrative tasks. /n Maintain office records, files, bills, documents, and vendor data. /n Coordinate with internal teams for routine admin support. /n Ensure office requirements are tracked and fulfilled on time. /n 2.

Procurement

Support /n Coordinate purchase requirements for office supplies, services, and other admin needs. /n Take quotations from vendors and prepare basic comparison summaries. /n Follow up for delivery, invoices, approvals, and payments. /n Maintain proper procurement records. /n 3.

Vendor

Coordination /n Speak with vendors for pricing, delivery timelines, service quality, and issue resolution. /n Negotiate basic commercial terms under guidance.



/n Track vendor performance and escalate delays or quality issues. /n 4.

Travel

Arrangements /n Book flights, hotels, cars, and local transport as required. /n Prepare travel itineraries and coordinate travel changes. /n Ensure cost-effective and timely bookings. /n 5. Calendar & Executive Support /n Manage calendars, meeting schedules, reminders, and follow-ups. /n Coordinate internal and external meetings. /n Support senior team members with basic documentation, coordination, and follow-up tasks. /n Required Skills /n Good spoken and written English. /n Good communication and coordination skills. /n Basic AI usage, Excel, email, and MS Office skills. /n Ability to speak confidently with vendors and internal stakeholders. /n Organized, punctual, detail-oriented, and reliable. /n Ability to manage multiple tasks without constant follow-up. /n Presentable personality and professional attitude. /n Preferred Candidate Profile /n 2+ years of experience in admin, coordination, procurement, front office, travel desk, or executive assistance. /n Positive academic record. /n Comfortable with email drafting, phone calls, vendor follow-ups, and basic reporting. /n Mumbai-based candidates preferred, especially near Dadar / Andheri. /n Should be willing to work from office.

📌 Office Administrator (Mumbai)
🏢 Anlage Digital
📍 Mumbai