Executive Assistant – Manufacturing Unit

Department: Executive Assistant

Location: Pitampura Delhi

Reporting To: Managing Director

Company Website-www.efplgroup.com

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide administrative and operational support to senior management in a manufacturing unit. The candidate will be responsible for managing schedules, coordinating with different departments, preparing reports, handling confidential information, and ensuring smooth communication between management and the manufacturing team.

Key Responsibilities

- Manage and maintain the daily schedule, meetings, appointments, and travel arrangements of senior management.
- Coordinate with Production, Purchase, Accounts, HR, Sales, Stores, Dispatch, and other departments.
- Prepare MIS reports, presentations, meeting agendas, and other management documents.
- Follow up with department heads regarding pending tasks and management instructions.
- Maintain records of meetings and prepare Minutes of Meeting (MOM).
- Monitor important operational activities and provide updates to management.
- Handle confidential documents, information, and official correspondence.
- Draft and manage emails, letters, notices, and other official communication.
- Coordinate internal and external meetings, visitors, vendors, and clients.
- Assist management in planning, reviewing, and monitoring business and production activities.
- Prepare reports related to production, sales, purchase, inventory, and other business operations as required.
- Ensure timely follow-up and completion of tasks assigned by management.




- Maintain proper filing and documentation of important records.
- Support management in improving coordination and communication between departments.
- Perform other administrative and executive support duties as assigned.

Required Skills & Qualifications
- Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Experience in a manufacturing or industrial setting will be preferred.
- Excellent communication skills in English and Hindi.
- Strong knowledge of MS Office, especially Excel, Word, PowerPoint, and Email.
- Good reporting and documentation skills.
- Ability to coordinate with multiple departments.
- Strong organizational and time-management skills.
- Ability to handle confidential information professionally.
- Good follow-up and problem-solving skills.
- Ability to work independently and handle multiple tasks.

Preferred Candidate Profile
- Female/Male candidate with a professional personality.
- Experience in supporting Senior Management, Director, or Plant Head.
- Knowledge of manufacturing processes and departmental coordination will be an advantage.
- Strong interpersonal and communication skills.
- Ability to work in a fast-paced manufacturing environment.

Experience

2–5 years of relevant experience

Experience in a Manufacturing Unit / Factory / Industrial Organization will be preferred.

Salary

Salary will be based on the candidate's experience, skills, and interview performance.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

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