Position Title - Receptionist / Front Desk & Admin Executive

Department - Administration

Location - Kothrud, Pune

Job Summary

We are looking for a smart, skilled, and organized Receptionist / Front Desk & Admin Executive who will be responsible for managing the front office, handling visitors and calls, coordinating administrative activities, and ensuring smooth day-to-day office operations. The candidate should possess good communication skills, a presentable personality, and the ability to multitask efficiently.

Key Roles & Responsibilities

Front Desk Management

- Welcome and attend visitors, clients, and guests professionally.
- Manage incoming and outgoing calls and transfer calls to concerned departments.
- Maintain visitor records and reception area discipline.
- Handle courier dispatches and incoming parcels.
- Coordinate meeting room bookings and visitor appointments.

Administrative Responsibilities
- Maintain office files, records, and documentation.
- Support HR and management with administrative coordination.
- Handle stationery inventory and office supplies procurement.
- Coordinate with vendors, housekeeping, and maintenance staff.
- Assist in travel bookings, hotel reservations,



and event coordination when required.
- Maintain attendance records and basic employee coordination.
- Support in preparing reports, data entries, and MIS documentation.

Communication & Coordination
- Coordinate between departments for smooth workflow.
- Draft emails, letters, and official communication.
- Follow up with vendors, clients, and internal teams as required.
- Ensure proper communication and professionalism at the front office.

Office Management
- Ensure cleanliness and proper upkeep of reception and office premises.
- Maintain office assets and records.
- Assist management in day-to-day operational activities.

Required Skills
- Good verbal and written communication skills.
- Strong interpersonal and coordination abilities.
- Basic knowledge of MS Office (Excel, Word, Outlook).
- Good organizational and multitasking skills.
- Professional appearance and positive attitude.
- Ability to handle pressure and prioritize tasks.

Preferred Qualities
- Polite and professional behavior.
- Punctual and responsible.
- Quick learner with proactive approach.
- Strong follow-up and coordination skills.

📌 Front Desk Receptionist (Pune)
🏢 Pearl Enterprises
📍 Pune