Role Overview This role provides high-level executive support to the Regional Vice President (RVP) while also overseeing office operations and acting as the front-of-house representative for the organisation's Center of Excellence (CoE) in Mumbai.

The RVP travels extensively across regions and operates across multiple time zones. Therefore, this role requires a highly responsive, proactive, and detail-oriented Executive Assistant capable of managing complex travel, dynamic scheduling, and real-time coordination.

Key Responsibilities

Executive Assistant to RVP (High-Intensity Travel Support) - Manage a complex and frequently changing calendar, accommodating multiple time zones and shifting priorities.

- Coordinate high-frequency international and domestic travel, including flights, visas, accommodation, ground transport, and detailed itineraries.

- Proactively manage time zone differences, ensuring seamless scheduling of meetings across regions.

- Act as a central coordination point to optimise the RVP's travel efficiency and productivity.

- Provide real-time support during travel, including handling last-minute changes and urgent requests.

- Prepare briefing materials, meeting packs, and travel documentation ahead of trips.

- Track and manage travel expenses and reimbursements.

- Serve as a key liaison between the RVP, HQ, regional teams, and external stakeholders.

- Maintain strict confidentiality and professionalism in all matters.

Office Management - Oversee the day-to-day operations of the Mumbai office and Center of Excellence. - Manage office vendors, facilities,



supplies, and administrative services. - Ensure the office environment is well-organised, functional, and aligned with corporate standards. - Support budget tracking and cost management for office operations. - Coordinate internal meetings, events, and administrative processes. - Ensure compliance with company policies and local administrative requirements.

Reception & Client Experience (CoE Front Desk) - Serve as the first point of contact for visitors, clients, and stakeholders. - Deliver a qualified, welcoming, and high-quality visitor experience. - Manage meeting room bookings, visitor access, and hospitality arrangements. - Support client visits, leadership meetings, and demonstrations hosted at the CoE. - Ensure reception and common areas reflect a professional corporate image at all times.

Requirements Education - Bachelor's degree in Business Administration, Communications, or a related field.

Experience - 5–10 years of experience in Executive Assistant, Office Management, or similar roles. - Proven experience supporting senior executives with intensive travel schedules. - Strong experience managing complex international travel and multi-time-zone coordination. - Experience in multinational or regional environments is preferred. - Exposure to front desk / office operations is an advantage.

Technical & Language Skills - Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word). - Familiarity with travel booking platforms and expense systems. - Fluent in English (written and spoken).

📌 Executive Assistant cum Office Manager (mid senior)(Based in Mumbai)
🏢 MicroPort
📍 Mumbai