Position: Event Coordinator

Location: Chennai

Experience: 3–5 Years

Industry Preference: Event Management Companies

Employment Type: Full-Time

Role Overview

We are looking for an organized, energetic, and highly presentable Event Coordinator to plan, coordinate, and execute corporate events and related activities. The ideal candidate should have hands-on experience in event planning, guest management, travel coordination, and accommodation management, with excellent communication and multitasking abilities.

Key Responsibilities

- Plan and coordinate corporate events, meetings, conferences, offsites, and other company events.
- Manage the complete event lifecycle from planning and vendor coordination to execution and closure.
- Coordinate with internal teams, event agencies, hotels, venues, vendors, and service providers.
- Handle guest management, including invitations, confirmations, reception, hospitality, and on-ground coordination.
- Manage travel arrangements, including flights, trains, local transportation, and transfers for guests and employees.
- Coordinate hotel bookings and accommodation arrangements, including room allocations, check-ins/check-outs, and special requirements.
- Prepare and maintain event schedules, guest lists, itineraries, checklists, and other event-related documentation.
- Ensure smooth coordination and timely execution during events.




- Handle multiple events/tasks simultaneously while maintaining attention to detail.
- Resolve last-minute issues and coordinate with stakeholders to ensure a seamless event experience.
- Support post-event activities, including vendor coordination, feedback, documentation, and expense tracking.

Key Requirements

- 3–5 years of relevant experience in Event Management Companies / Corporate Event Management.
- Strong hands-on experience in event planning and execution.
- Experience in guest management, travel management, and accommodation management.
- Excellent English communication and interpersonal skills.
- Strong coordination, organizational, and multitasking abilities.
- Highly presentable, professional, and confident when interacting with senior stakeholders and guests.
- Ability to work under pressure and manage last-minute changes and multiple priorities.
- Strong attention to detail and problem-solving skills.
- Willingness to travel occasionally based on event requirements.

Ideal Candidate Profile The ideal candidate will be someone who is well-organized, proactive, presentable, and comfortable managing multiple stakeholders and activities simultaneously, with a solid understanding of corporate event execution.

Location: Chennai | Experience: 3–5 Years

Pay: ₹500,000.00 - ₹1,000,000.00 per year

Benefits

- Provident Fund

Work Location: In person

📌 Event Coordinator (Chennai)
🏢 Refex Industries
📍 Chennai