– Company Secretary

Experience Required: 2+ Years

Industry Background: NBFC / BFSI

Location: Mumbai, MH

Qualification: Qualified Company Secretary (Member of ICSI)

Key Responsibilities

Corporate Secretarial & Governance

- Manage end-to-end secretarial functions and ensure compliance with the Companies Act and applicable regulations.
- Organize and coordinate Board, Committee and Shareholder meetings.
- Prepare agendas, notices, board notes, minutes, resolutions and supporting documentation.
- Maintain statutory registers, records and corporate documentation.
- Ensure timely implementation and documentation of Board and Committee decisions.

RBI & NBFC Regulatory Compliance

- Ensure compliance with applicable RBI regulations, NBFC guidelines and regulatory requirements.
- Monitor regulatory changes and assess their impact on the organisation.
- Coordinate regulatory submissions, returns, disclosures and other statutory requirements.
- Support management in maintaining strong regulatory governance and compliance frameworks.
- Coordinate with internal and external stakeholders for RBI inspections, audits and regulatory reviews.

Statutory Filings & Compliance

- Manage timely filing of statutory forms and returns with the ROC/MCA.
- Ensure compliance relating to changes in directors, shareholding, charges, borrowings and other corporate matters.
- Maintain accurate statutory records and compliance calendars.
- Support annual filings and other corporate compliance requirements.

Board & Management Support

- Provide secretarial and governance support to the Board, senior management and various committees.
- Prepare board presentations, notes and documentation for key corporate, financial and regulatory matters.
- Coordinate with Finance, Legal, Risk, Compliance and Business teams on governance-related matters.
- Track action points arising from Board and Committee meetings.

Legal, Audit & Regulatory Coordination

- Liaise with statutory auditors, internal auditors,



legal counsel, consultants and regulatory authorities.
- Support statutory, regulatory and internal audits from a secretarial and governance perspective.
- Coordinate documentation for due diligence, financing arrangements and corporate transactions.
- Assist in reviewing and maintaining corporate agreements, resolutions and other legal documentation.

Financing & Corporate Actions

- Support documentation and compliance relating to bank/NBFC borrowings, working-capital facilities and other financing arrangements.
- Coordinate creation, modification and satisfaction of charges and related ROC filings.
- Assist with corporate restructuring, fundraising, investments, share issuances and other corporate actions, where applicable.

Policies & Compliance Framework

- Assist in developing and maintaining corporate governance policies and compliance frameworks.
- Maintain a robust compliance tracker and ensure timely closure of identified gaps.
- Identify potential compliance risks and escalate them to senior management.

Desired Candidate Profile

- Qualified Company Secretary (member of ICSI) with 2+ years of post-qualification experience.
- MUST HAVE prior experience with an NBFC, financial institution, lending company, fintech or BFSI organization.
- Strong knowledge of Companies Act, MCA/ROC compliances and RBI/NBFC regulations.
- Experience handling Board/Committee meetings and end-to-end secretarial functions.
- Exposure to borrowings, charges, financing documentation and corporate actions.
- Strong understanding of regulatory filings, statutory registers and compliance calendars.
- Experience coordinating with auditors, legal advisors, regulators and senior management.
- Strong drafting, documentation, communication and stakeholder-management skills.
- Ability to work independently in a fast-paced, growing financial-services workplace.

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📌 Company Secretary (ICSI) - NBFC / BFSI Sector (Mumbai)
🏢 CHRO Consulting
📍 Mumbai