Working shift: US EST hours (6.30 PM IST to 2.30 AM IST)
Location: 100% remote
Fulltime contract (8 hours per day/40 hours per week)
Position Overview: The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices and day-to-day accounts payable transactions. This role focuses on invoice entry, payment processing, vendor communication, and maintaining accurate financial records while supporting the Accounting team. The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions while maintaining accuracy.
Strong communication skills are essential, as this position works closely with internal team members and vendors.
Primary Responsibilities
- Process vendor invoices accurately and efficiently. - Review invoices for completeness and proper documentation prior to processing. - Match invoices to purchase orders and supporting documentation when applicable. - Assist with vendor payment processing and resolve routine invoice discrepancies. - Maintain accurate vendor records and update information as needed. - Respond to vendor and internal inquiries regarding invoice and payment status.
- Reconcile vendor statements and assist in resolving outstanding items. - Ensure accounts payable records are accurate, organized, and up to date. - Support the Accounting team with routine administrative and data entry tasks. - Perform other related duties as assigned.
Required Skills and Abilities
- 3–5 years of AP Clerk experience. - Strong attention to detail and accuracy in data entry. - Excellent organizational and time management skills. - Solid verbal and written communication skills. - Ability to prioritize tasks and meet deadlines in a fast-paced environment. - Proficiency with Microsoft Office, particularly Excel. - Experience using accounting or ERP systems. - Ability to work collaboratively with internal teams and vendors. - Professionalism, integrity, and the ability to maintain confidentiality. - Experience with Microsoft Dynamics 365. - Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field. - Experience working in a high-volume accounts payable environment. - Experience with purchase order matching and vendor statement reconciliations.