Job Title: Accounts & Import Documentation Executive (Female)

Company: Circuit Technology

Location: Anand Industrial Estate, Mohan Nagar, Ghaziabad, Uttar Pradesh 201007 (Walking distance from Mohan Nagar Metro Station convenient for candidates from Ghaziabad, Vaishali, Sahibabad, Dilshad Garden, Vasundhara and nearby areas.)

Employment Type: Full Time, Permanent — Work from Office

Working Days & Timings: Monday to Saturday, 9:30 AM to 6:00 PM

Holidays: All major festival holidays as per the Hindu calendar (Holi, Raksha Bandhan, Janmashtami, Dussehra, Diwali, etc.) plus Government / National holidays (Republic Day, Independence Day, Gandhi Jayanti and others)

Salary: [ 20K to 30K per month ] — negotiable for the right candidate

Experience Required: [ 2–5 ] years in accounts and import documentation

Qualification: B.Com / M.Com / equivalent commerce background

Joining: Immediate joiners preferred

Candidate Preference: Female candidates only

About the Role

We are a growing importer and trading firm based in Mohan Nagar, Ghaziabad, dealing in regular imports from China. We are looking for a sincere, well-organised and soft-spoken female candidate to independently handle our day-to-day accounting and complete import documentation cycle.

Key Responsibilities

A. Accounting & Data Entry

- Maintain complete day-to-day books of accounts in Busy Accounting Software (working knowledge of Tally is also acceptable)
- Sales, purchase, payment, receipt, journal and expense entries
- Bank reconciliation, petty cash handling and expense recording
- Maintain party ledgers, reconcile supplier and customer accounts
- Prepare data for GST returns (GSTR-1, GSTR-3B) and coordinate with the CA / consultant
- Basic knowledge of TDS entries and returns
- Payment follow-ups and outstanding / receivables tracking

B. Sales & Purchase Documentation

- Prepare and manage Proforma Invoices (PI)
- Prepare Quotations for customers and follow up on them




- Generate Tax Invoices, E-Invoices and E-Way Bills
- Prepare Packing Lists and dispatch documents
- Maintain proper filing and records of all the above (soft and hard copy)

C. Import Documentation (Very Important)

- Prepare and verify Commercial Invoice and Packing List received from Chinese suppliers
- Handle Bill of Lading / Airway Bill, Certificate of Origin, Insurance and other shipping documents
- Prepare and manage the complete Customs Bill of Entry (BOE) file
- Carefully check the draft BOE / checklist before filing — verify HS Code, product description, quantity, invoice value, exchange rate, duty, IGST and importer details
- Coordinate with CHA / Customs Clearing Agent, freight forwarders, shipping lines and transporters for smooth clearance and delivery
- Track shipments and maintain a shipment-wise status and cost sheet (landed cost working)
- Maintain records of import payments — TT / advance / balance payments, and coordinate with the bank for outward remittance and BOE settlement in IDPMS
- Understanding of Incoterms (EXW, FOB, CIF) and basic import duty structure

D. Communication & Coordination

- Handle daily email correspondence with Chinese suppliers, customers, CHA and transporters — must be able to draft clear, professional emails in English
- Handle incoming and outgoing calls in a polite, soft-spoken and professional manner
- Price negotiation with suppliers and vendors
- Follow up on orders, production status, shipping schedules and pending payments
- Coordinate internally with the sales,



warehouse and dispatch team

Required Skills
- Must have hands-on experience in Busy Accounting Software (Tally experience also considered)
- Good working knowledge of MS Excel (formulas, VLOOKUP, basic pivot tables) and MS Word
- Practical knowledge of import documentation and customs procedures
- Good spoken and written English and Hindi
- Robust communication and telephone-handling skills, especially for negotiation
- Comfortable with email drafting and follow-ups
- Good with numbers, accurate and detail-oriented — able to spot errors in documents before filing

Candidate Should Be
- Soft spoken, polite and well-mannered
- Sincere, honest and trustworthy — the role involves confidential financial data
- Punctual and regular — must reach office on time daily
- Able to work independently and take responsibility for her own work
- Well-organised, with good filing and record-keeping habits
- Long-term minded and stable in the job

What We Offer
- Fixed salary paid on time every month
- Direct working exposure with the management — quick learning and growth
- Stable, respectful and supportive work environment
- Annual increment based on performance
- [ Add any of these if applicable: PF / ESIC, paid leaves, festival bonus, tea & lunch facility, cab or conveyance ]

How to Apply Interested candidates may share their updated CV on:
- WhatsApp / Call: +91-(phone hidden)
- Email: [email protected]

Please mention "Application for Accounts & Import Documentation Executive" in the subject line of your email. Shortlisted candidates will be called for a face-to-face interview at our Mohan Nagar office. Kindly bring your CV, a photograph, Aadhaar card,and previous salary slip / experience letter (if any).

No consultancy or placement charges. Direct company hiring.Role & responsibilities

Preferred candidate profile

📌 Accounts & Import Documentation Executive (Ghaziabad)
🏢 Circuit Echnology
📍 Ghaziabad