Job Description

Role Overview

n

We are looking for a highly organized, detail-oriented, and proactive Assistant Manager HR Operations & Administration to manage and oversee key HR operational processes along with administrative activities across the organization.

n

The role will be responsible for ensuring smooth execution of Payroll, HRIS/HRMS management, employee lifecycle processes, HR data management, compliance support, and administrative/vendor management activities.

n

The ideal candidate should have strong experience in HR Operations and Administration, excellent stakeholder management skills, and the ability to work effectively with internal teams, employees, management, and external vendors.

n

Key Responsibilities

n

1. HR Operations

n

Payroll Management

n

n
- Manage and coordinate the complete monthly payroll process in collaboration with Finance and relevant stakeholders.
n
- Ensure accurate collection and validation of attendance, leave, salary revisions, incentives, reimbursements, deductions, and other payroll-related inputs.
n
- Coordinate with payroll vendors, Finance, and internal teams to ensure timely and accurate salary processing.
n
- Address employee queries related to salary, deductions, reimbursements, and payroll.
n
- Ensure payroll records and documentation are maintained accurately and confidentially.
n
- Support statutory and compliance-related payroll requirements.
n

n

HRIS & HRMS Management

n

n
- Manage and maintain employee data on the organization's HRIS/HRMS platform.
n
- Ensure accurate employee information, including onboarding details, employee records, reporting structures, attendance, leave, and other HR data.
n
- Coordinate with HRMS/HRIS vendors for system-related issues, enhancements, and process improvements.
n
- Monitor data accuracy and ensure regular audits of HRMS records.
n
- Support implementation of new HR modules, processes, and automation initiatives.
n
- Generate HR reports and dashboards from the HRMS as required by management.
n
- Train and support employees and managers in using HRMS systems and processes.
n

n

Employee Lifecycle Management

n

n
- Oversee HR operational activities across the employee lifecycle, including:
n




- Joining and onboarding documentation
n
- Employee data management
n
- Confirmation processes
n
- Transfers and internal movements
n
- Salary revisions and promotions
n
- Employee exits and separation documentation
n
- Ensure all employee records and HR documentation are updated accurately and maintained as per company policies.
n

n

HR Operations & Process Improvement

n

n
- Develop, implement, and continuously improve HR operational processes and SOPs.
n
- Identify opportunities for automation and process efficiency.
n
- Ensure timely completion of HR operational activities and adherence to defined timelines.
n
- Support HR audits and provide necessary documentation and reports.
n
- Maintain confidentiality and ensure proper handling of employee information.
n

n

2. Administration & Vendor Management

n

Administrative Operations

n

n
- Oversee day-to-day administrative operations to ensure smooth functioning of the office.
n
- Coordinate with internal teams to address administrative requirements and operational needs.
n
- Support office infrastructure, facilities, and workplace management activities.
n
- Ensure administrative processes are efficient, cost-effective, and aligned with company policies.
n

n

Vendor Management

n

n
- Act as the primary point of contact for vendors related to administrative and facility requirements.
n
- Coordinate with vendors for services including office facilities, housekeeping, security, transport, maintenance, supplies, and other administrative requirements.
n
- Monitor vendor performance and ensure services are delivered as per agreed standards.
n
- Coordinate vendor contracts, renewals, invoices, and payment-related documentation.
n
- Work closely with Finance and internal stakeholders for timely processing of vendor payments.
n




- Negotiate and manage vendor relationships to ensure quality service and cost efficiency.
n
- Maintain proper records of vendor agreements, invoices, and service-related documentation.
n

n

Facilities & Office Management

n

n
- Ensure smooth functioning of office facilities and infrastructure.
n
- Coordinate maintenance and repair requirements with relevant vendors.
n
- Monitor office supplies and administrative inventory.
n
- Support workplace safety, security, and general office administration.
n
- Handle administrative escalations and ensure timely resolution of operational issues.
n

n

Key Skills & Competencies

n

n
- Strong knowledge of HR Operations and Employee Lifecycle Management
n
- Hands-on experience in Payroll Management
n
- Experience working with HRIS and HRMS platforms
n
- Strong understanding of attendance and leave management systems
n
- Vendor and stakeholder management experience
n
- Good knowledge of HR documentation and operational processes
n
- Solid analytical and reporting skills
n
- Excellent communication and interpersonal skills
n
- High attention to detail and accuracy
n
- Strong problem-solving and coordination abilities
n
- Ability to manage multiple priorities and stakeholders
n

n

Qualifications

n

n
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field
n
- MBA/PGDM in Human Resources or a relevant specialization will be preferred.
n

n

Experience

n

5-8 years of relevant experience in:

n

n
- HR Operations
n
- Payroll Management
n
- HRIS/HRMS Administration
n
- Employee Lifecycle Management
n
- Administration and Facilities Management
n
- Vendor Management
n

n

Experience in managing both HR Operations and Administration will be highly preferred.

n

What We Are Looking For

n

We are looking for a proactive HR Operations professional who can take ownership of critical HR systems and processes while also effectively managing administrative operations and external vendors.

n

The successful candidate will play an important role in ensuring smooth employee operations, accurate payroll and HR data management, efficient HRMS processes, and seamless day-to-day administrative support across the organization.

📌 Assistant Manager HR Operations & Administration (India)
🏢 Paperchase Accountancy (GDC)
📍 India